Administrator

Job Description

About the Opportunity

A growing senior living operator is seeking an Administrator to lead all aspects of daily operations at one of its assisted living communities in Oregon.

The Administrator is accountable for resident care and safety, regulatory compliance, financial performance, occupancy, and team culture. The ideal candidate is a hands-on, resident-centered leader who balances operational discipline with warmth and strong relationships with residents, families, and staff.

Key Responsibilities

Operations and Leadership

Direct day-to-day operations, ensuring high-quality, person-centered care and services

Recruit, hire, train, coach, and retain a strong team across care, dining, housekeeping, maintenance, and activities

Build a positive, accountable culture with low turnover and high engagement

Serve as the on-site leader and be available for escalations, including on-call coverage as needed

Regulatory Compliance

Maintain full compliance with Oregon Administrative Rules, Chapter 411, Division 54, and all Oregon Department of Human Services (ODHS) licensing requirements

Prepare for and lead the community through licensing surveys, complaint investigations, and plans of correction

Ensure accurate move-in evaluations, resident service plans, disclosure documents, and documentation

Oversee medication management, nursing oversight and delegation, incident and abuse reporting, and health and safety protocols

Ensure staffing levels, required training, and background checks meet state standards

Uphold resident rights and follow involuntary move-out criteria and notice requirements

Resident and Family Experience

Partner with residents and families to ensure a positive move-in experience and ongoing satisfaction

Oversee resident evaluations, service plans, and appropriateness of placement as needs change

Address concerns promptly and professionally, and maintain a strong resident-rights culture

Financial and Sales Performance

Manage the annual budget, labor costs, and operating expenses to meet financial targets

Drive occupancy through community marketing, referral relationships, and tour and move-in follow-through

Monitor key metrics including occupancy, census, staffing ratios, revenue, and expenses

Cultivate referral sources such as hospitals, discharge planners, physicians, and senior placement advisors

Facility and Safety

Ensure the building, grounds, and equipment are safe, clean, and well maintained

Maintain fire and life safety compliance, emergency preparedness, and disaster plans

Required Qualifications

Current Oregon Residential Care Facility for the Elderly (RCFE) license in good standing, issued by the Oregon Health Authority Health Licensing Office

Minimum 1 year of progressive leadership experience in assisted living, memory care, or senior living

Working knowledge of OAR 411-054 and the ODHS survey and enforcement process

Demonstrated experience managing budgets, staffing, and occupancy

Ability to pass an Oregon criminal background check and any other required credentialing or health screening

Ability to be scheduled on-site at least 40 hours per week

Strong leadership, communication, and problem-solving skills

Proficiency with standard office software and resident/care documentation systems

Preferred Qualifications

Bachelor's degree in healthcare administration, business, gerontology, or a related field

Experience with memory care and dementia programming, including Oregon's Memory Care Community endorsement requirements

Experience with Medicaid-funded (APD) residents and case management partners

Track record of improving occupancy and survey outcomes

Experience leading a community through licensing complaints or a plan of correction

Bilingual skills (Spanish or another regional language)

Competencies

Resident-centered leadership · Regulatory rigor · Financial acumen · Team development · Relationship building · Sound judgment under pressure

Physical and Work Requirements

Ability to move throughout the community, including standing and walking for extended periods

Ability to respond to emergencies and to work occasional evenings, weekends, or holidays as needed

The company is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.

Full-time