Admin Assistant/Bookkeeper

Job Description

Join our team in a bookkeeping/administrative assistant role, where your enthusiasm and organizational skills will play a vital role in maintaining smooth operations. This position offers an exciting opportunity to support accounting functions, manage administrative tasks, and contribute to a well-organized office environment. We’re looking for a proactive individual who thrives in a fast-paced setting and is eager to grow their career in finance and office management. Your attention to detail, excellent communication skills, and positive attitude will help ensure our financial processes run seamlessly every day.

Responsibilities

Assist with data entry and bookkeeping tasks using our Property Management software to ensure accurate financial records.

Audit Credit Card expenditures

Communicate with each department regarding their spending needs and coordinate with appropriate parties to ensure those needs are met.

Reconcile bank accounts

Monthly Reporting

Attend Monthly finance meetings via Zoom

Accounts payable duties to include Bank Deposits

Accounts payable duties to include ensuring all bills and invoices are paid on time.

Year end tax reporting and issuance of 1099 tax forms

Approval and data entry of weekly payroll

Assist with additional basic bookkeeping responsibilities to support the finance team’s daily operations.

Skills

Ability and desire to learn the property management software we use.

Excellent organizational skills with the ability to multitask efficiently in a busy office environment.

Attention to detail, ensuring accurate data entry and timely processing of invoices and other time sensative tasks.

Prior office experience or administrative experience is preferred; familiarity with clerical tasks such as filing, proofreading, and data entry is essential.

Demonstrated time management skills to prioritize tasks effectively while maintaining accuracy in all responsibilities. This role offers an engaging environment where your contributions directly impact the efficiency of our financial operations and office workflow. We’re committed to supporting your professional growth while fostering a positive workplace culture built on teamwork and excellence.

Full-time