Secretary

Secretary 2 - AthleticsThe Westerville School System is an Equal-Opportunity Employer.

As an equal opportunity employer, it is the policy that no candidate for a position in the District shall be discriminated against on the basis of race, color, national origin, ancestry, sex, sexual orientation, age, religion, or disability.Job Classification: Secretary 2 Effective Date: December 2026Job Location: WNHS FLSA Status: Non-exemptWork Schedule: 11 Months (239 Contract Days) Hourly Rate: $21.17 - $24.42 per hour Monday - Friday from 7:00 a.m.

– 3:30 p.m.

8 hours per dayPosition Description: This individual is responsible to the building Principal and under the daily supervision of the Athletic Director.Duties (not ranked in order of importance):Receptionist for departmentType department correspondenceAccounts receivable/payableBank depositsPurchase ordersRecord keeping for all department activitiesScheduling of routine department activitiesAnticipate and project needs, time frames, and necessary action for department yearly scheduleExperience/Education:High School graduate or equivalentMinimum of two years' experience where qualifications and responsibilities were comparableEssential Functions:Answer phone inquiries from parents, other school athletic departments, the media, vendors, officials, etc.Greets visitors: parents, students, recruiters from colleges, delivery people, sales people, etc.Types all departmental correspondence and requests for same by coaches as time permits Collectsstudent athletic fees; maintains recordsResponsible for selling season tickets, staff passes, reserve and student pre-sale tickets Makes andmaintains records of bank depositsPrepares invoices and payablePrepares purchase orders for department suppliesCoordinates uniform inventory and storageMaintains coaching files (recommendations, certifications, etc.)Supplies coaching staff with necessary paper work at the beginning of each season (i.e., physicals, emergencyinformation for athletes, etc.)Keeps eligibility lists currentIssues appropriate contracts for all visiting schools and officialsKeeps records of season, scores, lists of participants, awards, etc., and compiles annual season summary Plans and coordinates all sports programs as assigned Westerville City Schools ? 936 Eastwind Drive, Suite 200 ? Westerville, Ohio 43081 ? Phone: 614/797-5700 ? Fax: 614/797-5701Coordinates scheduling of photos for yearbook, records, etc.Prepares department schedules for printingSchedules transportation for all sports teamsPlans and coordinates athletic awards as assignedCoordinates athletic banquets (i.e., invitations, awards, set-up, awards certificates, refreshments, programs, etc.)Works closely with Booster Club on numerous projectsWorks closely with the Treasurer's Office regarding fund accounting Other duties as assignedKnowledge, Skills and Abilities:Proven skills in Microsoft OfficeEffective, active listening skillsOrganizational and problem-solving skillsAbility to work effectively with othersAbility to communicate ideas and directives clearly and effectively both orally and in writingGood oral and written communications skillsAbility to maintain absolute confidentiality Affinity for detailHuman relations skills; ability to relate to a wide range of people and problems calmly and in an assured mannerProven competence in English composition, grammar, spelling, and punctuationTelephone presenceKnowledge of modern office practices, procedures and equipmentMaturity, composure, warmth, stability, high energy level and the ability to work independently to organize work schedules, set priorities and coordinate the flow of work through the officeInitiative – ability to anticipate needs and to take appropriate action within established parameters while keeping supervisor appropriately informed.Special Requirements:N/ARev September 2026 I have reviewed and understand the job requirements of this posting.

A copy was given to me for my records.