Office Administrator QuickBooks

Job Description

We're a Manitowoc engine machining and rebuilding shop looking for an organized, detail-driven office professional to own our accounts payable and our filing systems.

We are moving our accounting to QuickBooks, and we need someone who already knows it cold. If you can enter and code bills, run payment batches, reconcile vendor statements, and pull a report without looking up how — we want to talk to you.

What you'll do

Process vendor invoices: match to POs and packing slips, code, enter, and pay on time

Resolve pricing, freight, and shipment discrepancies with vendors

Reconcile vendor statements and keep the AP aging clean

Run check and ACH payment batches and capture early-pay discounts

Maintain vendor records, W-9s, and annual 1099 filing

Own our physical and digital filing — job files, POs, invoices, and correspondence

Support month-end close and the QuickBooks conversion

Answer phones, greet customers, and keep the front office running

What you bring

2+ years of hands-on QuickBooks experience (Online or Desktop) — expert level required

2+ years of full-cycle accounts payable experience

Accuracy with numbers and a real system for keeping documents findable

Solid Excel, Word, and Outlook skills

Professional communication and complete discretion with confidential information

Reliability and the self-direction to hit recurring deadlines without reminders

Nice to have

QuickBooks migration/implementation experience

Background in a machine shop, automotive/diesel, manufacturing, or distribution setting

Familiarity with shop management software and job costing

How we work

Six things matter here: Leave It Better. Do Right Always. Raise Everyone. Find the Better Way. Move with Purpose. Never Settle. Our credo is simple — better than I found it, faster than I did it last time, right every time. If that's how you already work, you'll fit.

Compensation & benefits

$15–$20 per hour depending on experience, Monday–Friday, on-site.

Apply with your resume and a short note about your QuickBooks experience — which version, and what you've done in it.

Equal opportunity employer.

Part-time