Project Analyst Intermediate

Job Description

We are looking for a Project Analyst Intermediate to support policy and standards governance activities in Tampa, Florida. This Long-term Contract position is ideal for a highly organized, detail-oriented individual who can manage documentation, coordinate recurring meetings, and maintain a clear record of policy changes and decisions. The role blends business analysis, knowledge management, and data organization to improve visibility, traceability, and consistency across project-related governance work.

Responsibilities:

• Organize recurring governance meetings by preparing agendas, distributing supporting materials, coordinating participants, and maintaining an accurate meeting calendar.

• Document discussions, decisions, and follow-up actions during meetings, then track assigned items through completion with clear ownership and timelines.

• Develop and maintain a structured repository for policy and standards updates, including version details, ownership records, effective dates, and reasons for change.

• Create practical classification methods and tagging standards that make policy content easier to search, sort, and retrieve across business areas.

• Build a clear change log that shows what was updated, when revisions occurred, why changes were made, and which stakeholders approved them.

• Apply consistent naming standards, review schedules, archival practices, and retention guidelines to support reliable records management.

• Use Confluence or comparable platforms to organize documentation, publish meeting outputs, and maintain auditable historical records.

• Support process improvement by using AI-assisted prompting and documentation techniques to streamline summaries, action tracking, and change record creation.• Experience in project support, business analysis, policy administration, or a related coordination-focused role.

• Strong ability to create, organize, and maintain detailed documentation with a high level of accuracy and consistency.

• Hands-on experience with Confluence or similar knowledge management and collaboration tools.

• Proven skill in meeting coordination, including agenda preparation, note-taking, action item tracking, and calendar management.

• Familiarity with version control, metadata management, cataloging, and records retention practices.

• Effective written and verbal communication skills with the ability to work across governance and business stakeholders.

• Analytical mindset with the ability to review information, monitor updates, and identify opportunities to improve documentation processes.