Bookkeeper/Payroll

Primary Objective:

Assist Chief School Business Official, Director of Human Resources, Assistant Superintendent, and Superintendent by performing payroll duties, which include, but are not limited to; acting as a liaison between District Office and parents, staff, and community members with an awareness of all district requirements and Board of Education policies.

Minimum Qualifications:

High School Diploma (Associates/Bachelors degree preferred)

Work well with minimal supervision

Able to effectively and efficiently prioritize and complete multiple tasks simultaneously with attention to detail

Able to communicate clearly and concisely, both orally and in writing

Friendly and professional attitude as well as discretion in matters relating to students, parents, staff members and office business matters

Work well with others

Computer skills necessary, including being proficient in Microsoft Office & Google programs

Adept at learning and using other related software and web-based programs

Critical Attributes:

Friendly and professional attitude as well as discretion in matters relating to students, parents, staff members, and office business matters

Work well with minimal supervision and able to effectively and efficiently prioritize and complete multiple tasks simultaneously

Able to communicate clearly and concisely, both orally and in writing

Demonstrates excellent organizational skills and strong attention to detail

Accountable to:

Chief School Business Official

Essential Job Functions:

Enter and process payroll in Skyward program every two weeks

Send payroll for direct deposit, taxes, TRS, IMRF electronically

Adjust the final payroll of the month for insurance benefits

Remain current on state and federal payroll and pension regulations

Adjust insurance over $50,000 for the end of year payroll

Process and maintain attendance for employees daily in to Skyward

Enter bank deposits in Skyward program each month

Send via e-mail new timesheets to the timekeepers

Process all payroll deductions for employees (union dues, 403b, etc.)

Coordinate purchase orders for other departments (B&G, transportation, etc.) ensuring the proper budget account numbers on incoming invoices

Assist with monitoring and tracking Fund 21 (referendum for B&G) income & expenses

Maintain inventory lists, updating with new equipment purchases, and submit to appraisal company for annual update

Act as a backup for daily deposits, fee waivers, monthly ACH charges, reconciling deposit ledgers, RevTrak registration payments, and fees in Skyward

Assist with transportation scheduling and routing

Assist Chief School Business Official with Request for Proposal (RFP) process

Update/Maintain outside vendor contracts

Maintain information and files on insurance related matters for liability insurance, including student accident claims, school board legal liability, certificate of insurance, treasurer's bond

Provide salary and benefit data to complete Fairbanks claim

Serve as a backup for the Bookkeeper / Accounts Payable

Performs additional duties as assigned

Requirements:

Bending, carrying, climbing, lifting, pushing-pulling, reaching, sitting, standing, and walking

Must be able to occasionally lift, move, or push items of 30 lbs.

Working Conditions:

Includes extremes of temperature and humidity

Hazards include stairs and communicable diseases

Terms of Employment:

244 Working days, 8.0 hours per day

16 Paid holidays

260 Total paid days @$27.25 per hour equates to $56,680 annually

Benefits:

Per the MCSA Contract

FLSA Status:

Hourly/Non-Exempt