Administrative Assistant

Job Description

Description:

Position: Administrative Assistant

Reports to: Director will be assigned per dotted line responsibilities

Employment Status: Part-time, Full-Time, Temporary; non-exempt

Work Hours/Schedule: Center open Monday-Friday 7:00 am - 6:00 pm

Shifts depends on Center needs

Ranges from 30- 37.50 hours per week

Scope of Position:

To implement the Corning Children’s Center vision, values and goals while executing administrative tasks and interacting with the program’s families, staff and public

Required Education & Experience

Associate’s degree in Secretarial Science, Business Administration or equivalent work experience (preferred)

Day to Day Responsibilities

Functional responsibilities include:

Acts as primary point of contact with clients, prospective clients and the public, establishing and maintaining friendly, welcoming, cooperative relations with staff and families

Organizes and performs routine clerical functions including copying, filing, data entry, answering the phone, inventory management, and maintaining client attendance

Manages order processing and accounts payable

Maintains high standards of professional confidentiality

Assists with scheduling classroom substitutes, as needed

Secondary line of support to Operations and/or Development departments

Other special projects and responsibilities as assigned (i.e. committee work, fundraisers/events, etc.)

Dotted line duties as assigned

Skills and Experiences

Ability to handle sensitive and confidential information with discretion and sound judgment

Ability to interface and communicate (verbally and in writing) effectively with all levels of personnel internal and external to the Center and with various cultures

Strong problem-solving skills

Professional behaviors and positive demeanor

Detail oriented, manage multiple priorities

Excellent MS Office Suite, Outlook, and Excel skills; experience with graphic design helpful

Enthusiastic, positive, and self-motivated, but also comfortable to work as part of the team

Shows initiative (self-starter) and works independently on assignments and issues that arise

Physical Requirements:

Sedentary strength demands include exerting up to 10 pounds occasionally or negligible weights frequently; sitting most of the time

Continuously requires vision, hearing, and speaking

Frequently requires standing, fine dexterity, sitting, and handling

Occasionally requires walking, lifting, carrying, reaching, kneeling, pushing/pulling, bending, and crouching Requirements:

We currently have two open Administrative Assistant positions.

Administrative Assistance dotted to finance - Assist with the finance department, basic accounting experience preferred. Ability to multi-task, attention to detail, and excellent computer skills.

Administrative Assistance dotted to Human Resource/ Director - Assist with general HR duties, preferred experience as HR assistant. Ability to multi-task, attention to detail, and excellent computer skills.

Part-time