AP Coordinator

AP Coordinator

Location: Westport, CT

Compensation: $25-27/hr

Schedule: Full-Time, In-Office

Reports To: AP Manager

Position Overview

We are seeking a detail-oriented and organized AP Coordinator to join our accounting team in Westport, CT. This role is responsible for the day-to-day processing of vendor invoices, maintaining accurate vendor records, supporting payment processing, and ensuring timely and accurate accounts payable operations across multiple communities and development/construction projects.

The ideal candidate will have strong attention to detail, excellent communication skills, and experience working in a fast-paced accounting environment.

Key Responsibilities

Review, code, and enter vendor invoices into the accounting system

Verify invoices have appropriate approvals prior to processing

Ensure accurate General Ledger coding and expense allocation

Maintain and update vendor records, including payment information and tax documentation

Obtain and manage vendor W-9 forms and related records

Process voucher batches and post transactions within the accounting system

Coordinate invoice approvals with Office Managers and other stakeholders

Reconcile vendor accounts and investigate discrepancies

Research and resolve open payable items and vendor inquiries

Respond professionally to vendor questions via phone and email

Scan and electronically attach supporting documentation to invoices and vouchers

Prepare, process, and distribute vendor payments

Assist with month-end close activities and special accounting projects as needed

Support the accounting team with administrative and operational tasks

Collaborate effectively with team members and contribute to a positive work environment

Qualifications

Associate's degree in Accounting, Finance, Business, or a related field

2+ years of Accounts Payable experience

Strong attention to detail and organizational skills

Excellent verbal and written communication skills

Ability to manage multiple priorities and meet deadlines

Proficiency in Microsoft Office, particularly Excel, Outlook, and Word

Bachelor's degree in Accounting, Finance, Business, or related field

Experience with Yardi would be ideal

Experience using Ramp or similar expense management platforms

Real estate, property management, construction, or multi-entity accounting experience a plus!

Full-Time