Administrative Coordinator

Appleton Engraving, Inc. is seeking a highly organized, detail-oriented Administrative Coordinator to support daily operations. This full-time, MondayFriday (9:00 AM5:00 PM) role is responsible for purchasing, shipping, receiving, production tracking, and general administrative support to keep orders moving efficiently and on schedule.

The ideal candidate thrives on organization, follows through on open tasks, and serves as a reliable hub between customers, vendors, and the production team. No nights or weekends.Why Join Appleton Engraving?

MondayFriday schedule (9:00 AM 5:00 PM)

No nights or weekends

Competitive hourly pay

Paid training

Stable, year-round employment

Friendly team environment

Opportunity for growthCompensation:

$17 - $20 hourly

Responsibilities:

Administrative Support

Maintain production schedules and tracking spreadsheets

Keep paperwork organized and complete

Update customer and order information

Organize electronic files and documents

Follow up on outstanding tasks and open orders

Assist management with day-to-day administrative projects

Purchasing

Create and issue Purchase Orders

Order materials and office supplies

Track vendor orders and deliveries

Follow up with suppliers regarding late shipments

Maintain purchasing records

Receiving

Receive incoming materials and deliveries

Verify packing slips and quantities

Inspect shipments for damage

Label and organize incoming materials

Enter receiving information into company software

Notify production when materials arrive

Shipping

Package customer orders

Prepare UPS and FedEx shipments

Print shipping labels and paperwork

Verify orders before shipment

Track outgoing shipments

Assist customers with shipping questions

Production Tracking

Maintain the On-Time Delivery (OTD) Tracker

Monitor open orders and due dates

Update production status throughout the day

Communicate scheduling concerns to management

Help ensure orders stay on scheduleWhat Success Looks Like

Process Purchase Orders accurately

Receive and organize incoming materials independently

Ship customer orders with minimal supervision

Maintain production tracking reports

Keep administrative records organized and current

Help ensure customer orders are completed on time

Become a dependable resource for the office and production team

Qualifications:

Previous work in a customer-facing position

Must possess exemplary interpersonal skills, communication skills, and active listening skills

High school graduate, G.E.D. recipient, or equivalent

Highly organized and detail-oriented

Dependable and punctual

Proficient in Microsoft Excel

Comfortable using computers and learning new software

Able to manage multiple priorities

Strong communication skills

Self-motivated

Positive and professional

Comfortable working independently and as part of a team

Able to follow precise instructions with a strong focus on quality and fine details

Preferred Qualifications

Microsoft Outlook

Purchasing, shipping (UPS/FedEx), or inventory/receiving experience

Office administration or customer service experience

Basic understanding of inventory and supply ordering

Ability to review and quote from customer drawings or artwork

Inventory or receiving experience

Customer service experience

About Company

Appleton Engraving Inc. is located in Appleton, Wisconsin. Our staff has been serving the Fox River Valley for over 70 years and remains dedicated to bringing you the best quality and professionalism that you deserve. We carry a large selection of beautiful items that range from an array of corporate gifts to please any of your co-workers or employees who deserve the best for their commitment and dedicated service to their job. Appleton Trophy & Engraving is also committed to finding unique gifts and sports awards to always fit your needs.

Appleton Engraving Inc. started in 1956 selling trophies and engraving by hand. Since then, Appleton Trophy & Engraving has grown into an 8,000-square-foot building with multiple Engraving Machines, Lasers, and Sand Blasting Equipment to Engrave into materials such as Wood, Crystal, Stainless Steel, Acrylic, Brass, Aluminum, Glass, and plastic, serving customers all over the United States.#WHGEN2

Compensation details: 17-20 Hourly Wage

PIac3e1e18cbb7-29952-41423773 #True

Full-Time