Executive Administrator

Job Title

Executive Administrator

Company Overview

We are authentic, professional providers of fun, focused on building a Great Place To Work For All by staying true to our mission: "Life's a Party, We're Makin' It Fun!" and "So Much Fun It's Scary!"

At Spencer's and Spirit, we do the right thing always-integrity, fairness, respect, and transparency are our foundation. You will find our culture to be inclusive, passionate, resilient, and one that values differences and embraces all.

One Team / One Goal

We are leaders and owners of our business success. Whether it's developing new and exclusive costumes, quality testing products, or implementing technology solutions, our teams understand the value of working collaboratively to embrace change through innovation, curiosity, and thoughtfulness.

We offer a comprehensive benefits package that includes:

Flexible work environment

Career advancement

Competitive base salary

Bonus opportunity

Vacation, Personal, Sick and Holiday pay

Medical, Dental, Vision, Disability, Life and AD&D insurance

401k with a company match

30% merchandise discount

Responsibilities

We are seeking a highly organized, proactive, and polished Executive Administrator to serve as a strategic partner to the President and provide backup support to the CEO's Executive Assistant as needed.

This role requires a high-performing individual who thrives in a fast-paced, high-visibility environment and operates with urgency, professionalism, and sound judgment. The ideal candidate is a self-starter who anticipates needs, manages competing priorities effectively, and remains calm under pressure while supporting executive leadership at the highest level.

This is a central, highly visible role within the organization, requiring the ability to manage, influence, and contribute to a wide range of company initiatives and executive priorities. The ideal candidate is flexible, solutions-oriented, and comfortable providing thoughtful, constructive input when needed.

The individual in this role must also be comfortable representing the President and CEO when necessary, demonstrating strong executive presence, professionalism, and sound decision-making. Exceptional organizational skills, strong communication, and the ability to handle confidential information with discretion are essential.

This role requires flexibility, including occasional evenings, weekends, and extended hours as needed.

Key Responsibilities

Executive Support (President & CEO Backup)

Manage complex, ever-changing calendars for the President; provide seamless backup support for the CEO as needed

Prioritize competing demands, ensuring alignment with business priorities and executive focus areas

Prepare agendas, briefing materials, and follow-ups for key meetings and leadership discussions

Meeting & Event Coordination

Coordinate internal and external meetings, to include leadership, board-related, and cross-functional sessions

Manage logistics end-to-end: scheduling, materials, catering, and on-site coordination

Prepare executives with relevant documents and context in advance

Collaborate cross-functionally with internal departments to support business objectives and ensure seamless operations

Travel & Expense Management

Plan and manage detailed travel, including itineraries, accommodations, and transportation

Handle expense reporting accurately and timely

Communication & Stakeholder Management

Serve as a point of contact for internal leaders and external partners on behalf of the President and CEO

Manage sensitive communications with professionalism and urgency

Help streamline communication flow across leadership teams

Operational & Project Support

Create and maintain executive-level PowerPoint presentations, reports, and business documents with strong attention to detail and professionalism

Assist with special projects, cross-functional initiatives, and executive-level deliverables

Manage and support the corporate goals process by coordinating meetings, discussion points, and key takeaways/action items

Support invoice processing and administrative workflows as needed

Confidentiality & Executive Presence

Handle highly sensitive and confidential information with discretion

Operate with strong judgment when engaging across all levels of the organization

Team & Culture Support

Coordinate team communications, events, and key engagement moments

Help drive organization and structure within the executive team

Qualifications

5+ years of experience supporting senior executives, preferably at the C-level (CEO, President, EVP, etc.)

Proven ability to thrive in a fast-paced, high-pressure corporate environment

Exceptional multitasking, organizational, and time-management skills

Strong sense of urgency with the ability to pivot quickly and re-prioritize competing demands

Self-starter with the ability to work independently and proactively

Excellent written and verbal communication skills

Strong problem-solving abilities and attention to detail

Ability to maintain professionalism and composure under pressure

High level of discretion, confidentiality, and executive maturity

Advanced proficiency in PowerPoint and other Microsoft Office Suite programs

Comfortable leveraging AI tools and technology to improve efficiency, organization, communication, and workflow management

Experience working with BI tools, reporting platforms, and executive-level business data preferred.

Quick learner with the ability to adapt to new systems, tools, technologies, and evolving business needs

Pay Range

$95,000 - $110,000

Job Type: Full-Time, Permanent