Executive Assistant

Job Description

Executive Assistant

Location: Dublin, OH/hybrid

Regular Hours: 40 hours/week

Pay Range: $20-25/hour

Full or Part Time: Full-Time

Exempt or Non-Exempt: Non-Exempt

**This position is on-site in our Dublin, Ohio office. Hybrid privileges available after 90 days of employment.

Who We Are

At Astute Technology Management, we're more than just an IT services provider-we're a team of passionate professionals committed to helping small and mid-sized businesses thrive. Based in Central Ohio and growing across the Eastern U.S., we deliver smart, reliable IT solutions-from cybersecurity and network management to outsourced support. Our clients count on us because we're responsive, resourceful, and genuinely invested in their success.

Position Overview

The Executive Assistant will support day-to-day administrative needs while helping maintain a well-run, welcoming office environment.

Executive Support

Manage executive calendars, including scheduling meetings, appointments, and events

Coordinate schedules across multiple stakeholders

Monitor and manage executive inboxes, including prioritizing communications and drafting responses

Prepare meeting agendas, materials, presentations and follow-ups

Coordinate travel arrangements, itineraries, and expense reporting

Serve as a liaison between executives and internal/external stakeholders

Handle confidential and sensitive information with discretion

Office Operations & Administrative Coordination

Oversee daily office operations including supplies, equipment, workspace organization, and overall office upkeep

Act as the main point of contact for building management, facilities vendors, and service providers

Collaborate with marketing to support promotional efforts and organizational communications

Coordinate and support office projects such as workspace improvements, furniture replacement, and vendor onboarding/setup

Order office supplies, track inventory, and manage deliveries and shipments

Assist HR with office events, employee gatherings, and team-building activities

Support and coordinate insurance claims related to office incidents, property damage, or equipment issues

Maintain documentation related to vendor contracts, warranties, and service agreements

Identify opportunities to improve office processes and enhance operational efficiency

Other duties as assigned

Minimum Requirements

1+ years of experience in an Executive Assistant, Office Administrator, or similar role

High school diploma or equivalent

Excellent follow-through and accountability in completing tasks accurately and on time

Strong organizational and time-management skills with the ability to manage multiple priorities

Excellent written and verbal communication skills

Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and/or similar tools

Ability to handle confidential information with professionalism and discretion

Legal authorization to work in the United States

Valid driver's license with an acceptable driving record

Employment is contingent upon successful completion of a background check

Preferred Qualifications

Experience with Executive Assistant and Office Operations roles

Strong problem-solving skills and a proactive, solution-oriented mindset

Experience managing vendor relationships and office projects

Ability to work independently and take initiative with minimal supervision

Strong interpersonal skills with the ability to build relationships across all levels of the organization

Working Conditions

Hybrid role requiring regular office presence with occasional travel between offices (must have reliable and suitable transportation)

Sitting for extended periods of time

Dexterity of hands and fingers to operate a computer equipment, and similar tools

This role involves occasional lifting (up to 50 pounds)

Benefits

100% paid employee health insurance premium

Low-cost dental and vision plans

100% paid employee AD&D, STD, and LTD premiums

401k with 4% company match (fully vested on eligibility after 90 days)

Continuing education funds

15 days PTO annually (accrued) and Flex Time

6 Paid holidays

Why Astute?

We're committed to your growth and well-being. You'll join a team that values your expertise, encourages learning, and celebrates success. If you're ready to make a difference for our clients and your colleagues, we'd love to meet you.

Part-time

Hybrid remote