Secretary

The Secretary is responsible for providing administrative and clerical support to ensure the efficient operation of the office. The role includes managing correspondence, maintaining records, scheduling appointments, preparing documents, coordinating office activities, and assisting in daily operations while maintaining professionalism and confidentiality. Duties and Responsibilities

Answer telephone calls, emails, and other communications in a professional manner.

Receive and assist clients, tenants, visitors, and other stakeholders.

Prepare, encode, and file letters, reports, memoranda, and other office documents.

Maintain and organise office records, files, and databases.

Schedule appointments, meetings, inspections, and other office activities.

Prepare meeting agendas, take minutes, and distribute minutes to concerned parties.

Monitor incoming and outgoing documents and ensure proper routing.

Assist in the preparation of billing statements, notices, contracts, and other administrative documents when required.

Coordinate with tenants, caretakers, suppliers, contractors, government offices, and other external parties regarding office concerns.

Maintain office supplies inventory and request replenishment when necessary.

Perform basic bookkeeping or data-entry tasks as assigned.

Run office-related errands such as bank transactions, payment processing, document delivery and collection, purchasing office supplies, submitting documents to government agencies or service providers, and other administrative errands as instructed by management.

Ensure confidentiality of company records, tenant information, and official documents.

Perform other duties that may be assigned by management from time to time. Qualifications

Knows how to use Microsoft Office (Word, Excel)

Ability to multitask and work with minimal supervision.

Excellent written and verbal communication skills.

Strong organisational and time-management skills.

With good interpersonal skills.

Trustworthy, detail-oriented, and able to handle confidential information.

Willing to perform fieldwork and office errands when necessary. Working Conditions * May occasionally assist during meetings, inspections, fieldwork, or company activities outside routine tasks. Performance Standards

Timely and accurate completion of administrative tasks.

Proper maintenance of records and documents.

Professional handling of clients, tenants, and visitors.

Effective coordination and communication with management, staff, and external parties.

Prompt completion of assigned office errands and field tasks. Applicants must be Cebu-based.

Job Type: Full-time