Front Desk Associate

Front Desk Associate

$45-50k

Position Summary

The Front Desk Associate serves as the first point of contact at headquarters and is responsible for creating a professional, welcoming, and highly functional workplace environment. This role blends front desk reception, office services, and facilities coordination, along with administrative support for Executive Assistants and leadership.

Key Responsibilities

Reception & Front-of-House Operations

Serve as the primary point of contact for employees, visitors, and vendors

Manage visitor registration, badging, and security protocols

Answer and direct incoming calls, emails, and general inquiries

Maintain a clean, organized, and professional reception and lobby area

Receive, sort, and manage incoming mail, packages, and deliveries

Facilities Coordination

Create and manage work orders for maintenance and repair needs

Coordinate vendor and contractor access to the facility

Support seating assignments, workspace tracking, and related documentation

Monitor and restock office and workplace supplies

Assist with office moves, reconfigurations, and space planning activities

Submit purchase requisitions to support work orders and facility needs

Executive & Administrative Support

Provide support to C-Suite Executive Assistants

Coordinate meetings, conference room setup, and catering arrangements

Assist with leadership visits, internal events, and special projects

Maintain a high level of confidentiality, professionalism, and discretion

Vendor & Service Coordination

Coordinate service providers and external vendors

Support contractor onboarding and scheduling

Track service requests and ensure timely completion

Qualifications

Education

High school diploma or equivalent required

Experience

Minimum of 2+ years of relevant experience in administrative, facilities, or office support roles

Preferred Qualifications

Experience supporting executive-level stakeholders

Experience with facilities coordination or vendor management

Familiarity with workplace tools such as Microsoft Outlook, Excel, and Teams

Full-Time