Finance & Operations Coordinator

Hicks Partners, LLC is a Columbus-based consulting firm providing government affairs, economic development, grant writing, and strategic advisory services to clients across the United States.

We are seeking a highly organized, detail-oriented Finance & Operations Coordinator to support the firm’s financial management, administrative operations, and internal compliance functions.\n \n This is a high-impact role that works closely with firm leadership and plays a central part in maintaining strong financial controls and efficient business operations.\n \n Key Responsibilities\n \n Financial Management & Reporting\n · Manage accounts payable and receivable, including invoicing and payment tracking\n · Maintain accurate financial records in QuickBooks\n · Reconcile accounts and prepare monthly financial reports\n · Support budgeting and forecasting in coordination with firm leadership\n · Coordinate with outside accountants on monthly, quarterly, and annual reporting\n · Ensure compliance with internal financial controls and procedures\n \n Payroll, HR & Compliance Support\n · Assist with payroll preparation and coordination with external provider\n · Maintain HR documentation and employee records\n · Support benefits administration and compliance tracking\n · Coordinate management of commercial insurance policies, renewals, and certificates of insurance\n · Ensure key compliance and policy documents remain current\n \n Operations & Administrative Leadership\n · Maintain organized electronic and physical filing systems\n · Support onboarding of new clients and maintain engagement documentation\n · Assist with vendor coordination and general office operations\n \n Strategic & Special Projects\n · Conduct financial or operational research and prepare summaries for leadership\n · Assist with internal process improvements and special initiatives as assigned\n \n Qualifications\n · Minimum 5+ years of finance and administrative experience, preferably in a professional services or consulting environment\n · Strong proficiency in QuickBooks and Microsoft Office Suite (especially Excel)\n · Experience with CRM systems a plus (Salesforce preferred)\n · Working knowledge of accounting processes including AP/AR, reconciliations, and budgeting\n · Strong organizational skills and attention to detail\n · Ability to manage multiple priorities independently and meet deadlines\n · Excellent written and verbal communication skills\n \n What We Offer\n · Competitive hourly compensation\n · Flexible hybrid work schedule\n · Direct exposure to firm leadership and meaningful involvement in business operations\n · Stable, collaborative professional environment\n \n Schedule & Location:\n · Part-time (up to 20 hours per week)\n · Hybrid schedule (combination of in-office at our downtown Columbus location and remote work)\n \n Compensation:\n · $35–$40 per hour, commensurate with experience\n · Paid parking provided for in-office days\n \n