Office Administrator

MEDIC PROS

We are looking for an Office Administrator to join our team.

The purpose of this position is to support the admin manager in delivering finance and administrative tasks such as processing daily banking and other related administrative tasks, which are in accordance with policies and procedures.

Requirements:

• Grade 12

• A Tertiary Qualification in Finance / Administration-Preferable

• Minimum experience of 1 year in Book-keeping and Administration-Essential

• Working knowledge of the fundamentals of Financial Accounting

• Excellent attention to detail and numerical ability

• Previous exposure to the creditors function is not a requirement- Desirable

• Ability and confidence to liaise and resolve problems with staff at branch levels

• Solid working knowledge of Microsoft Office

• Be organized, accurate and thorough

• Disciplined approach to work

• Impeccable telephone manners and etiquette

• Ability to communicate effectively

• Ability to work independently and as part of a team

• Ability to consistently meet deadlines

• Ability to function well under pressure and to manage own time and outputs

• Clear ITC and criminal record

Key Performance Indicators includes, but not limited to.

Gaining a full understanding of the processing of creditors, which will include:

Verifying the correctness of all creditor-related documents sent to Head Office

Checking the accuracy of all remittance advices

Authorization & payment of invoices

Identification of errors and unusual items

Processing of new supplier accounts

Administration of branch supplier contracts

The management of own portfolio of branches’ suppliers paid by Head Office, which will involve:

Handling branch / supplier queries and requests

Managing / checking / tracking of journals

Follow-up of invoices / statements not received

Reconciling remittances and invoices / statements

Administrative tasks

The payment of sundry suppliers, which will involve:

Follow-through and follow-up of payments

Follow-up of invoices not received

Maintenance & up-keeping of supplier details

Assisting with the payment of creditors at month-end, which involves:

Issuing of cheques

Additional Functions

Managing the branches filing

Managing the Branch’s Petty Cash/Floats/Deposits etc

Preparation of the Daily Summary Sheet

Cash/Switchboard Relief

Starting salary R19500 plus benefits

For more information please call / WhatsApp 0635280075

If you are interested on this position advertised please email us your full cv using your own email address to medic24.pros@gmail.com