Purchasing Agent

Personnel 2000 are currently recruiting for a dynamic Purchasing Agent who will be responsible for ordering products from approved suppliers and maintaining proper inventory levels to meet consumers’ demands. This is a Monday through Friday job with Saturdays rotated within the department. The successful applicant must be willing to process and learn company systems; must be highly organized, honest, and reliable with keen attention to detail. A strong work ethic and a positive attitude will be required along with high computer literacy.

Responsibilities:

Generate Purchase Orders (POs) from software module for all stock requests or purchases.

Complete POs for each supplier and or customer on a fixed reorder schedule. Ensure reorder-points are met and proper levels of stock are maintained.

Ensure that POs are signed before sending to suppliers. 4. Follow up and ensure suppliers acknowledge each PO.

All requests for new items must be presented with correct paperwork prior to set up in the system.

Notify Sales team of new items by providing a sell sheet with item cost, UPC code, case pack, picture (if available), availability date and any other pertinent information prior to arrival on Island.

Notify the Sales team of any item that is inactive in the warehouse or has a short shelf life remaining.

Ensure all incoming supplier invoices are matched against POs.

Ensure that all all-shipping documents, (supplier invoices, purchase orders, certificates etc.) are collected and provided to Customs Clearance in a timely manner.

Create claims following Standard Operating Procedures (SOPs) for items received incorrectly, damaged goods or overages.

Check daily stock levels and order accordingly using local and overseas chains.

Perform any other job-related duties as assigned by Management.

Skills & Experience:

Must have at least 3 years working experience in a purchasing position, ideally in a food retail / wholesale environment.

Must have experience in corresponding and negotiating with international suppliers.

Must have proven experience in analysing market trends for ordering purposes.

Must be knowledgeable and experienced in purchasing product requirements for marketing initiatives set by manufacturers and brand managers.

Must have basic letter writing skills and email etiquette.

Salary range is CI$42,000.00-$46,200.00 per annum commensurate with experience plus an attractive bonus and benefits package (including medical insurance, vacation and pension).