Executive assistant

Job Description

Overview

We are seeking a motivated and organized Executive Assistant to join our team. This role is essential in providing administrative support and ensuring smooth operations within our office. The ideal candidate will possess strong bilingual communication skills, be proficient in various software applications, and have a keen eye for detail. If you thrive in a fast-paced environment and enjoy multitasking, we encourage you to apply.

Responsibilities

Greet visitors and manage the front desk with professionalism and courtesy.

Manage incoming calls, emails, and correspondence efficiently.

Schedule appointments and maintain the Outlook Calendar for team members.

Assist with project coordination and administrative tasks as needed.

Utilize DocuSign for document management and electronic signatures.

Maintain organized records and files, ensuring easy access to information.

Perform proofreading of documents to ensure accuracy and clarity.

Provide support in QuickBooks for basic accounting tasks when required.

Assist with various in office functions.

Collaborate with team members on administrative projects as necessary.

Full-time