Administrative Assistant - Temporary

Quanex is looking for an temporary Administrative Assistant to join our team located in Houston, Texas.

The temporary Administrative Assistant manages the daily administration and clerical activities for our Houston office to ensure that policies, practices, office services, event plans, and department policies are met and maintained. In this role, the successful candidate will provide receptionist support, including greeting guests, answering the company's main phone line, and maintaining the receptionist area. Due to the responsibilities associated with the role, this is an onsite, Monday through Friday position.

What Success Looks Like:

Provide administrative support to various departments as needed

Manage office services vendors, including contracting and scheduling

Process office services invoices and assist with expense report processing for Executive Team

Manage, organize, and reorder supplies

Distribute employee mail and assist with shipping and mailing

Assist with employee entertainment programs (i.e., Astros Tickets, Rodeo Tickets, Holiday Party RSVP's) and engagement activities

Support the Quanex Foundation Administrator by entering checks into Quickbooks, help manage the Matching Gifts system, create and maintain tax receipt letters, mail checks, verify 501c3 status, and process new charity requests

Assist the Executive Administration Manager and Executive Team with various document creation and processing

Provide meeting room coordination and support, both for the in-suite meeting spaces and the building campus's reservable meeting rooms

Organize and maintain the Legal File Room and maintain records related to the building or office services

Coordinate with the HR Team on safety and security programs and related employee announcements

Your Credentials:

Minimum 3 years of administrative support experience

Excellent written and verbal communication skills.

Strong human relation skills.

Efficient time management and organizational skills.

Ability to maintain confidentiality.

Proficient computer and Microsoft Office skills.

Familiarity with QuickBooks is a plus.

About Quanex, A Part of Something Bigger

Quanex (NYSE: NX) is a global, publicly traded manufacturing company primarily serving OEMs in the fenestration, cabinetry, solar, refrigeration and outdoor products markets. We are A Part of Something Bigger by improving the performance and aesthetics of end products through continuous innovation, helping customers achieve greater production efficiencies, dedication to giving back to communities where we operate, producing shareholder value and helping our employees learn, grow, and thrive. Learn more at Quanex.com.

Job Type: Full-Time, Temporary