Secretary

UPPER ARLINGTON CITY SCHOOLS

Position: Secretary

Time Schedule: 10 months

Reports to: Principal

Employment Status: Regular/Part-Time - 5 hrs/day

FLSA Status: Non-exempt

Description: Performs a variety of clerical and secretarial duties for the efficient and effective operation of office functions. Coordinate office and other activities for the betterment of students, instructional staff, support staff, as well as parents and members of the community

Probationary Period: 120 Days

NOTE: The lists below are not ranked in order of importance

Qualifications:

High school diploma or general education degree (GED)

One to two years of related experience

Such alternatives to the above qualifications as the Supervisor and/or Board of Education may find appropriate

Required Knowledge, Skills, and Abilities:

Ability to work effectively and positively with others

Ability to communicate ideas and directives clearly and effectively, both orally and in writing

Effective active listening skills

Organizational, time management, and problem-solving skills

Ability to generate correspondence and work independently

Ability to operate office equipment, e.g., copier, fax

Computer skills

Multitasking skills

Ability to utilize appropriate computer software and programs

Knowledge of modern office practices, procedures, and equipment

Ability to prioritize and complete job assignments

Ability to communicate with all types of people

Understand and perform duties within the scope of authority

Proper telephone techniques and etiquette

Such alternatives to the above required knowledge skills and abilities as the Supervisor and/or Board of Education may find appropriate

Essential Functions:

Assist in the coordination and implementation of security measures to ensure the safety of students, staff, and school community members

Receive, screen, route, or reply to all mail and email communications as appropriate

Receive and screen phone calls and visitors to the office as necessary

Provide information, direct phone calls and visitors to the proper place/person in the school/district

Receive and account for all monies collected as appropriate

Assist in recording student attendance and daily attendance reports as appropriate

Enroll, register, and withdraw students as appropriate

Schedule appointments and maintain calendars for meetings, conferences and building/ program use

Coordinate a variety of office functions and communications; prepare and accurately maintain a variety of reports, records and files related to students, staff, operations and activities.

Prepare transcript requests, including those for withdrawn students as appropriate

Maintain records for visitors to the building and student check-ins and check-outs as appropriate

Administer first aid and assist with the school health clinic as needed as appropriate

Contact parents/emergency contacts when needed and appropriate

Prepare both statistical and routine reports, memoranda, bulletins, etc. as appropriate

Maintain and account for requisitions and purchase orders as appropriate

Coordinate maintenance, repair, and supplies for copy machine, fax machine and other office equipment as appropriate

Distribute and collect staff leave forms and process time sheets for the building as appropriate

Contact parents of students who have not reported to school by the designated time as appropriate

Use EMIS for registration, etc. as appropriate

Assist with building the purchase order process, including requisitions, supply, and inventory as appropriate

Maintain student EMIS information, e.g., change of address, phone number, guardian, medical history, etc. in the student management system and learning management system as appropriate

Make contacts with the public with tact and diplomacy

Maintain respect at all times for confidential information

Interact in a positive manner with staff, students and parents

Attend meetings and in-services as required

Promote good public relations and customer service

Such alternatives to the above essential functions as the Supervisor and/or Board of Education may find appropriate

Other Duties and Responsibilities:

Respond to routine questions and requests in an appropriate manner

Prepare supply, material, and equipment requisitions

Coordinates building testing programs as requested by the building supervisor.

Assist with student scheduling

Issue appropriate passes to students

AESOP assistance as requested by the supervisor

Student handbook assistance as appropriate

Prepare academic progress reports

Order and distribute departmental and individual classroom supplies, teacher and student handbooks

Perform other duties as assigned by the building administrator or the Superintendent

Equipment Operated:

Copy machine

Calculator

Computer/printer

Fax machine

Telephone/cellular phone

Postage machine

Other office equipment as needed

Additional Working Conditions:

Exposure to blood, bodily fluids, and tissue

Exposure to loud noises

Interaction with children who are experiencing dysregulation and/or have experienced trauma?

Repetitive hand motion, e.g., computer keyboard, typing

Interruption of duties by students, visitors, staff and/or telephoning

Frequently move and position oneself as necessary to access and operate equipment

Frequently move around the workspace and travel throughout the school building

Employee shall remain free of any alcohol or non-prescribed controlled substance use in the workplace throughout his/her employment with the District.

The Upper Arlington City School District Board of Education does not discriminate on the basis of race, color, national origin, sex, including sexual orientation and transgender identity, disability, age, religion, military status, ancestry, genetic information, or any other legally protected category, in its programs and activities, including employment opportunities.

This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed by the incumbent. The incumbent will be required to follow the instructions and perform the duties required by the incumbent's supervisor and or appointing authority.

Job Type: Part-Time, Permanent