Administrative Professional

Job Description

At Paul Davis we help residential and commercial property owners put their homes and businesses together after a traumatic event. If you like helping others, detailed oriented, thrive on high stress, excellent communication skills, accounting, debits and credits, QuickBooks knowledge, and would enjoy the rewards of working in a fast-paced environment, come and join us. We are looking for individuals with a strong accounting background.

Duties & Responsibilities

Office Administration

Professionally represent the Paul Davis Values and Basics.

Receive and distribute incoming calls

Maintain proper levels of office supplies

Maintain active status of licenses, certificates and insurance

Maintain a systematic and easily accessible filing system

Other office duties as requested by management, i.e. collections

Job Management

Receive claims and enter information into Job Management system

Create job files and update/maintain throughout the life of the job

Coordinate and attend regular meetings with Project Managers to go over job status

Sync information between accounting software and job management system daily

Communicate with customers, clients and vendors

General Accounting and Job Management

Maintain a current and orderly accounting system

Add ability to work in multiple platforms simultaneously

Enter time sheets

Reconcile credit cards

Provide accountant with required month-end information and staff information

Accounts Payable Management

Receive vendor bills and distribute for approval

Reconcile vendor bills and POs and enter into accounting system

Reconcile vendor statements

Pay bills according to payment terms

Update and maintain vendor files

Full-time