Administrative Assistant

Administrative Assistant

Iridium is seeking an energetic, conscientious, and personable Administrative Assistant to join our exemplary Administrative Support team. As an Administrative Assistant, you will work on providing administrative support to multiple leaders across various time zones and be highly engaged in activities to support local office operations. In this role, you will enthusiastically assist with coordination and activities associated with assigned projects. You'll bring a flexible, positive, and "can-do" attitude, with the ability to easily shift gears and priorities.

Responsibilities:

Oversee and maintain office supply orders and inventory, including general office supplies, coffee and breakroom services, machine maintenance, and any associated invoicing and billing

Organize and plan various types of meetings and events, both virtual and in-person including securing locations, catering, meeting supplies/equipment, conference room preparation, etc.

Successfully oversee conference room needs and usage to support various meetings and events

Confidentially and responsibly handle various types of company correspondence, including incoming/outgoing U.S. Postal Service mail, package deliveries, and internal/external email for various levels of leadership and employees

Create, structure, and edit various presentations (i.e., PowerPoint slide decks, Excel spreadsheets, Outlook email communications, etc.) and associated presentation materials

Assist with prioritizing tasks and resolving various issues on behalf of and for Iridium leaders and team members

Review expense authorizations and prepare expense reports on behalf of and for members of the Iridium leadership team

Assist leaders with projects and other responsibilities on an as-needed basis

Assist with the coordination of corporate events and social activities, both onsite at our Virginia locations and occasionally outside of the workplace

Help draft and disseminate company communications, such as corporate and location-based announcements, events, and notifications

Qualifications:

A high school diploma, GED, or equivalent, relevant professional support experience

4+ years experience in a professional administrative support role (e.g., Administrative Assistant, Office Manager, etc.)

Proficiency in Microsoft Office Applications including Word, Excel, PowerPoint, and Outlook Scheduling Assistant

Must be internet/computer savvy with the ability to troubleshoot and/or utilize various technology resources to quickly resolve issues and/or meet deadlines

Capable of exercising sound judgement and discretion when resolving issues, making recommendations, responding to questions, etc.

Be able to clearly present data, ideas, arguments, etc.

Can cultivate meaningful relationships with others and accept feedback to always keep improving

Be accountable for your work and possess the self-awareness needed to recognize and correct your mistakes

Must be able to prioritize your responsibilities and be resourceful when carrying out tasks

Preferred Qualifications:

Previous (and successful) experience supporting a high-level company leader or executive

Experience with or knowledge of any of the following Microsoft platforms: Teams (for collaboration), Sharepoint (for file sharing and organizing/planning), ServiceNow (to create and follow tickets in order to resolve issues)

Experience with managing and shipping mail and packages with specific experience working with FedEx

A relentless desire to think outside the box, a healthy curiosity to learn about new people and things, and a confidence to bring your ideas, perspectives, and suggestions to the table

Additional Requirements:

Occasionally work early mornings, late evenings, and/or weekend hours, as needed, to support time sensitive activities and/or to assist with company events

Be a U.S. citizen

Work Environment:

This position primarily works in an office setting and is largely sedentary with the majority of the position working with a computer. The role typically requires the use of basic office equipment such as a phone, video, computer, keyboard, mouse, and printer.

We believe in-person connection drives innovation, strengthens mentorship, and builds culture, while flexibility enables employees to do their best work. Under Iridium's Hybrid Work Policy, employees are expected to work at least three days per week (approximately 60%) in an Iridium office to support collaboration, relationship-building, and professional growth.

Additional Information

This job description outlines the general nature and level of work for this role and is not a comprehensive list of duties, responsibilities, or qualifications. Employees may be assigned additional responsibilities as needed.

Iridium is an Equal Opportunity Employer, including individuals with disabilities and protected veterans.

Job Type: Full-Time, Permanent