Bookkeeper

Job Description

Type: Contract-to-Hire

Position: Bookkeeper / Office Management Assistant

Schedule: Monday–Friday 7:30 AM – 4:30 PM (On-site)

Pay Rate: $26/hour

Position Overview

Out client is seeking a dependable and detail-oriented Jr - Mid level Bookkeeper / Office Management Assistant to support the day-to-day financial and administrative operations of a growing company. This role combines bookkeeping, office coordination, and project administrative support, making it ideal for someone who enjoys working in a fast-paced environment while keeping operations organized and running efficiently.

Primary Responsibilities

Accounting & Bookkeeping

Maintain accurate financial records using QuickBooks or comparable accounting software.

Enter and process accounts payable and accounts receivable transactions.

Generate customer invoices and monitor outstanding balances.

Review vendor invoices and coordinate timely payment processing.

Complete monthly bank and credit card reconciliations.

Assist with payroll support and employee reimbursement processing.

Organize accounting documentation for tax preparation and financial reviews.

Prepare routine financial reports and assist with budgeting, job costing, and other financial tracking activities.

Office Operations

Maintain organized electronic and paper filing systems.

Order and track office supplies while managing general office inventory.

Answer incoming phone calls, respond to emails, and provide professional front-office support.

Coordinate calendars, meetings, appointments, and project-related inspections.

Prepare, scan, copy, and organize business documents as needed.

Keep contracts, permits, and project correspondence properly filed and accessible.

Project Administration

Assist with organizing project files, construction drawings, specifications, and change order documentation.

Monitor permit status, inspections, and project timelines.

Maintain subcontractor and vendor documentation, including insurance certificates, W-9 forms, and lien waivers.

Support project closeout documentation and owner turnover packages.

Coordinate deliveries and communicate with vendors, subcontractors, and customers regarding project needs.

Assist with material order tracking and project record maintenance.

Provide administrative support to project managers, including reporting and documentation.

Additional Support

Recommend improvements to office procedures and administrative workflows.

Handle confidential financial and company information with discretion.

Provide assistance on special projects and other administrative duties as business needs evolve.

Remain flexible in supporting multiple departments and changing priorities.

Qualifications

Minimum of 2 years of bookkeeping or office administration experience.

Hands-on experience with QuickBooks is required.

Proficiency with Microsoft Office, including Excel, Word, and Outlook.

Strong organizational skills with exceptional attention to detail.

Excellent written and verbal communication abilities.

Ability to manage multiple responsibilities in a deadline-driven construction environment.

High school diploma or equivalent required; an Associate's or Bachelor's degree in Accounting, Business Administration, Finance, or a related field is a plus.

Self-motivated, dependable, and able to work independently while maintaining accuracy and confidentiality.Company Description

Full-time