Practice Assistant - General Liability Group

Job Description

Put your career into high gear as a Practice Assistant supporting Klinedinst’s General Liability Practice Group. Across the West, Klinedinst is committed to delivering top-caliber legal services while fostering the professional growth and personal development of every employee. We work hard to promote a positive and vibrant culture built on teamwork, collaboration, and inclusion. If you are interested in joining our team of professionals and are ready for immediate responsibility with growth opportunities, Klinedinst is the place.

Our staff and attorneys work side-by-side throughout every client matter to ensure success at every step. At Klinedinst, lawyers and professional staff alike reach across practice areas and geographies to work together in a connected, collegial, and entrepreneurial atmosphere.

The Practice Assistant provides administrative and legal support to attorneys within the General Liability Practice Group, helping ensure the efficient daily operation of the team. This position plays a key role in supporting attorneys, clients, and firm initiatives through organization, communication, and attention to detail. The ideal candidate thrives in a fast-paced environment, enjoys working collaboratively, and takes pride in delivering exceptional client service.

Applicants should have at least 3 to 5 years of related experience, an Associate’s degree or equivalent, or a combination of education and experience. This role offers the opportunity to develop strong working relationships across the firm while working alongside experienced attorneys and professional staff in a dynamic practice area.

The Core Essential Traits Ideal for This Role Include:

Strong organizational skills with exceptional attention to detail

Ability to manage multiple priorities and deadlines in a fast-paced environment

Excellent written and verbal communication skills

Professionalism and discretion when interacting with clients, attorneys, courts, and colleagues

Self-starting, proactive attitude with strong problem-solving abilities

Dedication to excellence in client service and legal support

Ability to work independently while contributing effectively to a collaborative team environment

Proficiency with legal technology, document management systems, and Microsoft Office applicationsKey Responsibilities Include:

Assisting with the preparation of materials, forms, budgets, reports, and charts required by major clients, including insurance carriers and regulatory agencies

Preparation of expense reimbursements

Providing administrative support to attorneys, including calendar management, scheduling meetings, and coordinating calls

Maintaining attorney calendars, deadlines, and reminders to support timely completion of client and court-related obligations

Opening, maintaining, and closing client and matter files in accordance with firm procedures

Preparing, editing, formatting, and organizing legal documents using firm templates and style guidelines

Managing electronic and physical files to ensure documents are accurately maintained and accessible

Assisting with electronic filings in state and federal courts, administrative agencies, and arbitration forums as needed

Tracking hearings, deadlines, and key dates while supporting attorney docketing requirements

Serving as a professional point of contact for clients, courts, experts, and opposing counsel

Handling incoming communications with professionalism, discretion, and responsiveness

Coordinating logistics for meetings, depositions, mediations, hearings, and trials

Assisting with time entry, billing review, and expense reimbursement submissions through Aderant

Supporting client intake, conflict checks, engagement letters, case approvals, and matter openings

Assisting with case intake review, discovery management, and file summaries

Creating and maintaining internal tracking systems and reports for major clients

Supporting onboarding and file organization efforts for attorneys joining the practice group

Collaborating with attorneys and various firm departments to support client service and operational initiatives

Assisting with special projects and administrative initiatives as assignedWe Provide:

Competitive salary and benefits

Pay range: $33.65 - $38.64 hourly (depends on experience)

A supportive, team-based law firm environment with excellent attorneys and professional staff

Opportunities to grow personally and professionally

Meaningful responsibility and direct involvement in client matters

Exposure to a robust general liability practice

Open, honest, and transparent communication throughout the firm

Merit-based opportunities for advancement and professional development

A collaborative culture that values teamwork, initiative, and continuous improvementThis is a fast-paced, deadline-driven environment that may occasionally require additional hours to meet client, court, or regulatory deadlines.

Please submit your resume today. Recruiters need not apply.

Klinedinst PC is committed to a diverse, equitable, and inclusive workplace. We actively seek to hire, retain, and promote employees from varied backgrounds and experiences. We maintain strict anti-discrimination, anti-harassment, and anti-retaliation policies and are committed to fostering an environment where all employees can thrive.

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