Contracts Administrator Document Control Specialist

Position Purpose

Keeps the paper straight. Owns contracts, change orders, submittals and the single controlled document repository so that no one builds from a superseded drawing and no claim is lost for want of a record.

Key Responsibilities

Administer contractor and vendor agreements, including scope, insurance certificates, lien waivers, retainage and payment applications.

Log, route, track and close submittals, requests for information, and technical queries against committed response dates.

Operate the controlled document system so that only current revision drawings and specifications are in the field, and superseded copies are removed.

Prepare and track change orders, back charges and claim notices within contractual time limits.

Maintain the government and regulatory submittal register, including transmittal records and approval status.

Assemble and issue the project record set, including as builts, operation and maintenance manuals, warranties and spare parts lists.

Support procurement with purchase order administration, expediting and delivery tracking.

Required Qualifications

Five or more years of contracts administration or document control on capital projects.

Strong command of a document control platform such as Procore, Aconex, SharePoint or equivalent.

Precise written communication and unusually strong attention to detail.

Comfort holding contractors to contractual notice periods.

Preferred Qualifications

Experience with federal or state contract reporting requirements.

Notary commission.