Administrative Services Assistant (Ref: 18639)

Position: Administrative Services Assistant (Ref: 18639)

Location: Nashville, TN USA, 37243

Salary: $25.90/hr.

Duration: 10 Months 3 Days - Contract

Openings: 1

Deadline: 09/02/2026

Description:

***Local Candidates Only

***Hybrid

We are seeking an experienced Administrative Services Assistant to provide high-level professional administrative support to a public sector Procurement Management Office. This role requires an organized professional capable of preparing operational and financial reports, assisting leadership with procurement policies, and managing complex office operations.

Key Responsibilities

• Generate and manage operational and financial reports for ongoing programs and department activities.

• Provide high-level administrative coordination and office management for executive staff.

• Support leadership in developing, implementing, and enforcing administrative policies and procedures related to service procurements.

• Serve as a liaison between department leadership, internal teams, and external stakeholders to interpret and explain policies, regulations, and procedures.

• Conduct research across fiscal, economic, legislative, and administrative publications to support organizational initiatives.

• Manage documentation, email correspondence, scheduling, proofreading, and data entry.

Required Qualifications

• Education: Bachelor’s degree from an accredited college or university.

• Experience: Minimum 5+ years of full-time, progressively responsible professional administrative experience.

• Domain Knowledge: Prior hands-on experience supporting procurement functions or purchasing operations.

• Technical Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat.

• Core Competencies: Strong financial reconciliation, data entry, verbal/written communication, and problem-solving skills.

Additional Requirements

• Location: Nashville, TN (Hybrid – Local Tennessee residents only)

• Schedule: Monday – Friday, 8:00 AM – 4:30 PM CST (40 hours/week)

• Residency: Must be a current resident of Tennessee (or established resident prior to start).

• Background Check: Must be able to pass a standard multi-state criminal, federal, and address verification background screening.

Required / Desired Skills

• Verbal Communication Required - 4 Years

• Typing Required - 4 Years

• Administrative Assistant Required - 4 Years

• Adobe Acrobat Required - 4 Years

• Balancing/Reconciling Required - 4 Years

• Correspondence - Email Required - 4 Years

• Correspondence - General Required - 4 Years

• Customer Service Skills Required - 4 Years

• Figures Required - 4 Years

• Microsoft Excel Required - 4 Years

• Microsoft PowerPoint Required - 4 Years

• Microsoft Word Required - 4 Years

• Proofreading/Editing Required - 4 Years

• Scheduling Required - 4 Years

• Technical Skills Required - 4 Years