Office Assistant

We are looking for an Office Assistant to join our team

Key Responsibilities

Operate the switchboard, screen calls and direct enquiries appropriately.

Professionally welcome and assist visitors.

Provide general administrative support to various departments, including scheduling appointments and arranging meetings.

Coordinate local and international travel, including flights, accommodation, visas, medicals and travel requirements.

Manage document control, including scanning, filing, archiving and maintaining electronic and physical records.

Process customer and supplier documentation, including vendor registrations, credit applications, BEE certificates and compliance documentation.

Maintain contract files, waybills, PODs and related documentation, ensuring information is correctly captured and filed.

Complete information and documentation requirements for tenders and contracts.

Capture GRVs, stock requisitions, stock-take information and other administrative data on Excel.

Monitor stationery and office supplies and maintain appropriate stock levels.

Obtain freight and transport quotations and assist with coordinating international supplier shipments.

Track foreign supplier orders, consolidations and ETAs.

Assist with data book scanning, system capturing and filing.

Download and update time-and-attendance information.

Provide general document control support via email and relevant systems.

Assist with property and facilities administration and ensure queries are resolved timeously.

Coordinate servicing and maintenance of office equipment and report faults.

Assist with weekly Google Ads administration and job advert requirements.

Provide general administrative and operational support as required.

Minimum Requirements

Matric / Grade 12.

1 year experience in an office administration, office coordination or similar role.

Strong computer literacy, particularly Microsoft Excel and MS Office.

Previous experience with document control, filing and electronic record management.

Strong administrative and organisational skills with excellent attention to detail.

Professional telephone and customer service skills.

Experience coordinating travel arrangements would be advantageous.

Exposure to supplier/customer documentation, freight or logistics administration would be advantageous.

Ability to manage multiple tasks, meet deadlines and work independently.

Professional, presentable and confident when dealing with customers, suppliers and internal stakeholders.

Excellent written and verbal communication skills.

Starting salary R18500 plus benefits.

For more information please call/WhatsApp 0635280075

If you are interested on this position advertised please email us your full CV using your own email address to medic24.pros@gmail.com