Office Assistant

Full job description

Office Assistant

We are seeking a proactive and detail-oriented Office Assistant with Reception Responsibilities to join their team.

This is an excellent opportunity for a motivated individual who is eager to gain practical experience in a fast-paced, dynamic environment.

Minimum Requirements:

Matric (Grade 12).

Minimum of 1 year experience in office administration and reception duties.

Proficiency in Microsoft Word, Excel and Outlook (Advanced level).

Experience in the construction industry will be advantageous.

Professional communication and telephone etiquette.

Roles and Responsibilities:

Reception Duties:

Welcome and direct clients and visitors in a courteous and professional manner.

Answer, screen and direct incoming calls and handle general inquiries.

Maintain a neat and organised reception and conference room area.

Coordinate and schedule appointments, meetings, and boardroom bookings.

Prepare meeting agendas and take accurate minutes.

Manage incoming and outgoing mail and courier deliveries.

Handle sensitive and confidential information discreetly.

Ensure proper visitor identification and maintain security protocols.

Fleet Management:

Issue vehicle checklists to Drivers and monitor vehicle usage.

Schedule and arrange vehicle servicing and roadworthy testing.

Procure fleet-related maintenance items and complete license renewal documentation.

Submit insurance claims and compile incident reports.

Reconcile fleet statements and maintain tracking systems and logbooks.

Prepare and submit monthly fleet management reports.

Security & Building Maintenance:

Oversee general maintenance of the office building.

Monitor and manage health and safety equipment and infrastructure.

Ensure functionality of security systems, including access controls and intercoms.

Enforce building safety and emergency protocols

Travel Coordination:

Book flights, car rentals, and accommodation for staff and management.

Manage travel documentation and confirmations.

Ensure travel arrangements are aligned with internal policies

Administrative Support:

Respond to emails and internal queries in a timely and professional manner.

Order and manage office supplies such as stationery, cleaning materials, and groceries.

Coordinate with IT service providers for system issues and equipment setups.

Assist in preparing documents, performing data entry, filing, and photocopying.

Support internal teams with cross-functional administrative tasks.

Organize and facilitate expos, open days and company events as required.

Communication & Media:

Manage company telecommunications systems and internet providers.

Coordinate the ordering of printed marketing materials such as business cards and brochures.

Maintain and update contact with service providers and external stakeholders.

Starting salary R18500 plus benefits

For more information please call / Whatsapp 0635280075

If you are interested in the position advertised please email us your full CV using your own email address to medic24.pros@gmail.com