Administrative Assistant

Job Purpose

The Administrative Assistant is responsible for providing professional, confidential, efficient and effective administrative and facilities support to the PR Angola office.

Key Duties and Responsibilities

1. Providing administrative support to the Country Manager and other staff members

Ensuring that filing systems are structured and up to date and as per PR Angola standards

Collating credit card summaries and facilitating new employees credit card application process.

Facilitating the distribution of documents and emails to the relevant parties

Handle correspondence on functional matters to and from the Country Manager/Managers as delegated

Maintaining a calendar of key dates for events taking place and the boardroom calendar

Ensuring that routine administrative duties are properly and timeously completed

Ensuring the maintenance of all office supplies, equipment and furniture

Organizing regular testing of electrical equipment

Ensuring the office is clean and tidy at all times

Organizing for conferences, meetings, lunch/dinner by booking venue/boardroom/restaurant

Ensuring all relevant information (e.g. agendas, presentation, support material) are ready before conference/meeting

Organizing all local and international travel and accommodation arrangements for all staff members and external parties visiting Angola

Create and update contact list for Key contacts (Brand Companies, Banks, Authorities, and Region Directors)

Responsible for all PO (Purchase Order) administration for the PR Angola office

2. Personal Assistant to Country Manager

Assisting the Country Manager with report writing, implementing systems and procedures

Managing the Country Manager’s diary by scheduling meetings and informing him of upcoming meetings

Taking minutes for the Country Manager’s meetings where relevant

Preparing presentations on behalf of the Country Manager (where relevant)

Ensure that the contact list for the Country Manager is maintained and up to date

Ensuring the Country Manager’s home bills and repairs and maintenance are done on time

Ensuring that the Country Manager’s expense reports are prepared in a timely manner

3. Stakeholder Engagement & Compliance - Foster strong relationships with internal and external stakeholders

Enquiries from Managers and other employee replied courteously with no delay

Enquiries from external person handled professionally and responses (Oral/written) arranged

Maintain productive relationship with external stakeholders

Assist the various stakeholders in ensuring all compliance related topics is adhered to accordingly as per Country/Group protocols

4. Ad hoc Tasks

Support and implementation of S&R objectives

Support and implementation of H&S objectives

Assist HR with onboarding of new employees and ensure tools are available before new join starts

Assist HR in organising employee engagement sessions/events

Key Competencies and Experience

Bachelor’s degree in business administration or related field

Three (3) years working experience in a similar role

Knowledge and experience in using Microsoft Office (Word, Excel, PowerPoint, Outlook)

Planning and organizing skills

Time management skills

Ability to maintain confidentiality

Interpersonal skills

Verbal and written communication skills

Ability to pay attention to detail

Ability to maintain confidentiality

Ability to take initiative and be pro-active

Ability to be flexible and adaptable

Language Proficiency: English and Portugues

Job Posting End Date:

Target Hire Date:2026-10-01

Target End Date:

JR-054688