Finance & Accounting Officer

We are currently assisting one of our clients, a well-established international school under a reputable educational foundation, in identifying a qualified Finance & Accounting Officer to join their Finance & Accounting team.

Key Responsibilities

1. Finance & Accounting Administration

Record, monitor, and maintain daily financial transactions using Tally accounting software.

Process and record transactions related to Accounts Receivable (AR), school fees, bookstore operations, purchases, and other school-related activities.

Perform regular bank reconciliations by matching bank statements against transactions recorded in Tally and identifying any discrepancies.

Ensure financial transactions are accurately recorded and properly supported by relevant documentation.

Maintain complete and organized financial records and documentation.

Assist the Finance team with financial reporting and other accounting-related activities as required.

2. Accounts Receivable & Parent Accounts

Assist in monitoring and maintaining accurate Accounts Receivable and school fee records.

Monitor outstanding school fee payments and assist with payment follow-ups when required.

Communicate professionally with parents regarding school fees, invoices, payment information, and account-related queries.

Assist in investigating and resolving payment discrepancies or account-related issues.

Ensure all school fee transactions and supporting documentation are properly recorded and maintained.

3. School Bookstore & Inventory Management

Manage the administrative and financial aspects of the school bookstore, including book ordering, sales, payments, and distribution.

Collect book requirements and coordinate orders, deliveries, and distribution.

Maintain accurate records of book purchases, sales, inventory, invoices, and payments.

Coordinate with parents regarding book reservations, availability, out-of-stock items, invoices, payments, and delivery status.

Record bookstore-related transactions in Tally and ensure all supporting documents are properly maintained.

Conduct periodic physical stock checks of books, stationery, uniforms, and other consumable items.

Identify and report inventory discrepancies when required.

4. Procurement & Vendor Coordination

Coordinate the procurement of school supplies, equipment, materials, and other operational requirements.

Prepare purchase requests and related documentation and coordinate the necessary approval process.

Liaise with suppliers and vendors regarding quotations, purchase orders, invoices, deliveries, and payment documentation.

Compare quotations and available options to support appropriate and cost-effective purchasing decisions.

Monitor the status of orders and coordinate with relevant departments to ensure timely delivery.

Maintain proper procurement and vendor-related records.

5. Documentation & Expense Settlement

Review purchase requests, invoices, receipts, expense claims, and other supporting documents to ensure completeness and accuracy.

Identify missing or incomplete documentation and coordinate with relevant staff to obtain the required information.

Process and maintain records of expense settlements and reimbursements in accordance with internal procedures.

Ensure all expenses are properly supported, approved, recorded, and filed.

Maintain well-organized financial, procurement, bookstore, and administrative documentation for reporting and audit purposes.

6. General Administration & Coordination

Provide finance and administrative support to various departments and school management as required.

Coordinate with management, teachers, staff, parents, vendors, suppliers, and external parties regarding finance, procurement, bookstore, and administrative matters.

Respond to finance-related inquiries in a professional and timely manner.

Handle multiple financial and administrative tasks while maintaining a high level of accuracy, organization, confidentiality, and attention to detail.

Perform other finance and administrative duties as assigned by the CFO or management.

Requirements & Qualifications

Bachelor's degree in Accounting, Finance, or a related field.

Minimum 2–4 years of relevant experience in accounting, finance, or finance administration.

Experience in Accounts Receivable, bookkeeping, bank reconciliation, invoice processing, and financial administration.

Experience using Tally accounting software is preferred.

Experience in procurement, inventory management, or vendor coordination will be an advantage.

Good understanding of basic accounting principles and financial documentation.

Strong attention to detail with good numerical and analytical skills.

Good organizational and time-management skills, with the ability to manage multiple tasks and priorities.

Good communication and interpersonal skills, with the ability to communicate professionally with parents, vendors, staff, and management.

Able to work independently as well as collaboratively within a team.

High level of integrity, confidentiality, and accountability.

Proficiency in Microsoft Office, particularly Excel.

Preferred / Advantageous

Previous experience working in an international school, educational institution, foundation, or other service-oriented organization.

Familiarity with school fee management, bookstore operations, or education-related procurement.

Experience dealing directly with parents, vendors, or other external stakeholders.

Working knowledge of English, both written and verbal.