Office Administrator

Overview

We're seeking a detail-oriented Office Administrator to oversee day-to-day site operations and administrative support for our office. Reporting to the Chief Operating Officer, this role ensures the workplace is organized, functional, professional, and well-supported by managing office supplies, mail and package handling, visitor reception, vendor coordination, facility-related requests, office equipment needs, and general administrative support for employees and leadership.

What You'll Be Doing

Office Operations:

● Oversee daily office operations and ensure the site is clean, organized, stocked, and visitor-ready.

● Maintain conference rooms, common areas, kitchen/pantry areas, and shared office resources.

● Help maintain office safety, security, emergency procedures, and visitor protocols.

Facilities & Vendor Coordination:

● Serve as the primary point of contact for office facilities, building management, vendors, maintenance, and service providers.

● Coordinate office repairs, equipment service, supply replenishment, and workspace needs.

● Maintain office inventory, supply budget tracking, and vendor/service records.

Administrative Support:

● Manage mail, shipping, receiving, scanning, filing, and document organization.

● Coordinate with IT, HR, Finance, and Operations on site-related needs.

Other duties may be assigned.

What You'll Need

● High school diploma or GED required; Associate's or Bachelor's degree preferred

● At least three years of office administration, office management, administrative support, or related experience.

● Extensive knowledge of office management procedures.

● Excellent verbal and written communication skills.

● Excellent interpersonal and customer service skills.

● Excellent organizational skills and attention to detail.

● Excellent time management skills with a proven ability to meet deadlines.

● Proficient with Microsoft Office Suite or related software.

● Active Florida Notary or ability to obtain within 90 days

You'll Make $40,000 - $50,000 USD per Year Salary

This role is non-exempt and paid hourly. The hourly rate will correspond with the salary above.