Manager Executive Assistant

Robin McAdams

***** *** ****, *******, ** *****

Phone: 407-***-**** E-mail: *****.*******@*****.***

Administrator/Office Manager/Executive Assistant: Committed to exceptional executive support and performance excellence.

Professional with over 25 years experience offering proven outstanding senior administrative support. Extensive experience and expertise managing top initiatives and critical projects for executive leadership. Dedicated leader with a collaborative approach and results-driven focus. Excels in working independently / self-motivation. Proactive and detail oriented.]

PROFESSIONAL EXPERIENCE:

University of Central Florida Athletics Association, Orlando, FL August 2011 – March 2012

Executive Assistant to the Executive Vice President and Director of Athletics

• Responsible for organizing and coordinating department operations and procedures in order to ensure effectiveness and efficiency;

• Liaison between UCFAA Board of Directors, Athletic Association and University departments. Responsible for the organization and execution of board meetings;

• Responsible for hosting and event planning in the Directors’ suite for football, basketball and concerts held in the UCF Arena;

• Liaise with internal and external agencies, organizations and groups;

• Coordination with college conferences (C-USA and Big East) for meetings and required travel by the Director of Athletics.

Tavistock Group, Orlando, FL November 1996 – May 2011

Office Manager (2010 – 2011):

• Responsible for organizing and coordinating office operations and procedures in order to ensure effectiveness and efficiency.

• Ensure security and confidentiality of data; monitor and maintain office supply acquisitions;

• Maintain safe and secure working environment;

• Coordinate with IT personal and assist in trouble-shooting (help-desk level capabilities);

• Liaise with internal and external agencies, organizations and groups;

• Expert meeting and event planning;

• Successful and cost-effective inventory management

• Acted as personal assistant to the Senior Managing Director and was responsible for 9,000 sq. foot home.

Executive Assistant (1996 – 2010): Working with Senior Managing Director/Co-Investment Officer

• Successfully managed ever-changing calendars, requiring interaction with both internal and external executives and assistants, as well as consultants and other external influences, coordinating a variety of complex executive meetings and travel.

• Managed extensive travel schedule and reservations with highest sensitivity and capabilities

• Prioritize and manage multiple projects, simultaneously, and followed through on issues in a timely manner.

• Prepared and edited correspondence, communications, presentations and other documents.

• Coordinated special projects and events.

• Interacted with external clients and vendors on behalf of the Senior Managing Director.

SKILLS: In addition to numerous other skills, I am proficient with MS Office, Adobe Suite, and various office machinery.

EDUCATION:

• AA Studies, Valencia Community College

• High School Diploma, Oak Ridge High School, Orlando FL

REFERENCES: Available upon request.

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