AP/Administrative Assistant

RISEYDA RIVERA

*** ** **** *******, *********, FL 33033

CELL: 305-***-****

E-MAIL:********@*****.***

OBJECTIVE

High Energy, Highly Qualified, Independent, Spanish/English Professional with over 14 years “hands on” experience as Janitor, Executive Administrative Assistant, Accounts Payable Manager, Bookkeeper and Customer Service Rep. A diversified individual, who pays strong attention to details, is easy-going, flexible, motivated and goal-oriented. Proficient in MS Office Programs, PC’s, Windows XP and MF Printers, ability to adapt quickly to IT Systems and Software Programs. A meticulous professional who is: responsible, organized, reliable, efficient and trustworthy. I possess strong communication and writing skills. Capable of maintaining a great sense of humor under pressure, while, juggling multiple projects in a fast pace environment.

WORK EXPERIENCE

Self-Employed

CleanNet USA- 01/2006 Present, Ft. Lauderdale, Fl

• Six years “hands on” experience in custodial duties servicing facilities,

commercial, residential, retail, single offices, financial and medical

institutions. Overseeing custodial operations, communicating with customers,

hiring, training and coaching employees. Committed to providing a clean and

healthy environment using the best products available. Handling various

Administrative duties as assigned by Manager.

Administrative Assistant

1/2005 -12/2005, High Quality Air, Philadelphia, Pa

• Managed and maintained Project Manager’s schedule using MS Outlook. Organized

meetings, scheduled travel plans using the most cost effective itinerary.

• Answered phone calls and messages accurately and promptly.

• Checked e-mails and replied according to urgency.

• Handled sensitive/confidential information professionally

• Received and interacted with incoming visitors.

• Proficient in MS Office programs.

• Recorded, transcribed and distributed minutes of meeting.

• Composed correspondence, letters, bid proposals and memorandums.

• Handled office duties such as, office supplies, data entry, faxes, record- keeping

and photo-copy.

• Compiled information for presentations. Created spread-sheets, scanned documents.

• Demonstrated good organizational skills with the ability to prioritize workflow.

• Possessed strong analytical and problem solving skills with acute attention to

details.

• Performed other duties as assigned.

Executive Assistant

10/2003 -12/2004, Aerotech Filtration, Holmes, Pa

• Scheduled meetings, maintained calendar and travel plans for the company Sales

Force, V.P. and P.M.

• Coordinated conference room bookings, refreshments, catering, etc.

• Ability to handle sensitive/confidential information professionally.

• Worked professionally with all levels of internal management, staff and external

customers.

• Provided phone coverage and back up for other departments.

• Handled all incoming and outgoing correspondence (e-mail, mail).

• Submitted T&E expense reports and other business related expenses for

reimbursement according to company policy.

• Performed Administrative tasks such as, answering phones, faxing, copying,

scanning and filing.

• Prepared presentations packages using MS Office programs.

• Priced, prepared and processed PO’s for clients in After-Market and Fore-Market

Air Filtration products.

• Coded and reconciled departmental invoices.

• Arranged meetings with clients and production regarding status of PO. Prepared and

submitted bid proposals.

• Billed, collected and posted client payments using Peachtree software.

• Maintained files according to GAAP standards. Assisted in quarterly audits.

• Served as AP and Payroll backup using Peachtree Software when employees were on

vacation or out on personal leave.

• Performed other duties as assigned.

AP Manager

10/2000 -10/2003, Running Press Book Publishers, Holmes, Pa

• Managed all aspects of Accounts Payable activities. Ensured timely payments of

vendor invoices and expense vouchers.

• Maintained accurate records and control reports. Reviewed applicable accounting

reports and accounts payable registers to ensure data entry accuracy.

• Oversaw a staff of 7 employees, processing approximately 700 invoices a week and

monitoring $4 million in aged payable a month. Reviewed various reports to assess

status of vendor accounts.

• Reconciled vendor and credit card statements. Coordinated and facilitated

communication with vendors to resolve any disputes or discrepancies. Coordinated

internal processes to ensure vendors are paid timely and discounts are honored.

• Ensured all deductions for returns or offsets are posted completely and timely.

• Coordinated compilations/issuance of weekly reporting related to AP operations for

management analysis,

• Reviewed weekly reporting to assess efficiency and effectiveness of department

operation and address any issues.

• Organized meetings with production to ensure “key vendors” were paid in a timely

manner.

• Enforced company policies & procedures as they related to AP.

• Served as back up for department when sub-ordinates were out on vacation or

personal leave.

• Reviewed AP invoices for proper matching, approvals, GL coding.

• Posted invoices to AP subsidiary ledger. Reconciled AP to GL daily.

• Prepared year end 1099. Set up and maintained 1099 and AP vendors in AS400 MAPICS

system.

• Performed month-end closing procedures, closeout sub ledgers and prepared

accruals.

• Assisted staff accountant with month end closing.

• Earned excellent marks on performance reviews, with citations for excellence in

areas including work volume; accuracy and quality; ability to learn and master new

concepts; positive work ethic; and commitment to providing unsurpassed service.

Job Costing

• Opened, date stamped and processed invoices into Cost of Good Sold account.

• Tracked inventory cost and transferred the cost to the job.

• Estimated cost of jobs as the jobs progressed.

• Distributed job cost reports (Estimates vs Actual) for Purchasing Manager, CEO and

Comptroller.

• Updated AS400 system when job cost was posted.

• Created and maintained ISBN numbers in AS400 MAPICS for new, recurring and WIP

titles.

• Calculated monthly inventory cost on Excel worksheet for collateral.

• Calculated final cost on completed jobs.

Assistant Manager

10/1999 -08/2000, Radio Shack, Philadelphia, Pa

• Greeted customers with a warm approach, assisted customers on devices or

merchandise. Handled and solved mobile phone problems. Highly knowledgeable with

old/new digital devices. Troubleshot and repaired damaged devices.

Weekly sales of $2,500, received deliveries of stock, prepared employee work

schedule, processed payroll, up-dated price tags on merchandise, coordinated

inventory groups, maintained store front organized, cleaned and stocked, worked

over-time when necessary.

AP Manager

9/1997 -08/1999, Country Home Bakers, Shelton, Ct

• Sphere headed a department of 5 employees, monitoring and maintaining

approximately 600 invoices a week and $3.5 million a month in aged payable.

• Developed a thorough understanding of the AS400 BPCS Financial and Reporting

system by attending one-on -one training with IT consultants.

• Crossed trained sub-ordinates on AP procedures to effectively process invoices and

payments in a timely fashion.

• Hired, trained, coached and developed direct reports, Foster positive team spirit.

• Performed monthly meetings (1 on 1) and annual performance reviews with AP staff;

ensuring both individual and departmental goals are understood and realized.

• Reconciled AP sub-ledger to GL on a daily basis.

• Ran cash requirements and administered checks to vendors and sales personnel.

• Published an AP manual for employees to use when staff was absent.

• Reviewed cash requirements. Selected vendors. Paid vendors by using different

methods of payments: manual or system generated checks, wired or by releasing

Letter of Credit.

• Maintained and reconciled petty cash account.

• Used off-site storage to store year end files. Maintained log book.

SKILLS

• MS Word, Excel, Power-Point, Outlook, Lotus 1-2-3, AS400 & Peach-Tree

• Speak, Read, Write Spanish & English

• Executive/Office Administrative Support

• Bookkeeping & Accounting

• Invoices, Expense Reports & Payment Transactions

• Heavy Data Entry & Fielding Calls

• Great Writing and Communication skills

• Customer Service & Problem solver

EDUCATION

• Norwalk Community College – Norwalk, Ct - Accounting

• Baruch College, NYC, NY - Bookkeeping

AFFILIATIONS

• AP360 Member 1990-1999 Dale Carnegie-Public Speaking

Note: Clean Background and available to work immediately.

Contact this candidate