Executive Assistant Years Experience
Resume:
ANDREA ANDERSEN
Sandy, UT. ****2
PH: 801-***-****
Email: *****************@*****.***
OBJECTIVE
Corporate Executive /Personal Assistant and troubleshooting specialist with an impressive command of the Executive responsibilities and corporate operations including organization, management, training and expert competence in people skills, project management, prioritization, budget management, time management, financial planning and strategic analysis with strong leadership capabilities. I am seeking a position where these skills can be further cultivated as well as assist in the progressive development of a quality organization. I have 25 years experience that allows me to bring a great deal to the table in many aspects of business.
STRENGTHS
• Strong Work Ethic (used to working 60-80 hrs per week)
• Extremely Organized
• Attention to Detail
• Driven by challenge, change, and success
• Devoted to innovation and improvement
• Experienced Problem Solver
• Committed to Quality
• Ability to Maintain Under Pressure
• Talented Negotiator
• Entrepreneurial and Creatively inclined
• Adaptable / Flexible
• Well rounded and diverse communication skills
• 25 Years experience with 90% improvement on helping my boss improve his efficiency so that he/she can remain focused on the big picture instead of small details that I can take off their plate
• Strong sense of self motivation!! I will not wait to be asked if I see that something needs to be done.
• Follow through on projects to make sure deadlines are met
● Highly committed to maintaining confidentiality at all times
• WILLING TO RELOCATE AND AVAILABLE FOR TRAVEL AT ANY TIME
CAREER HISTORY
EBay, Draper, Utah June 2007 – January 2011
Executive Assistant to Vice President, Salt Lake City
• Arranged ALL travel for VP and other Executives and Directors as needed (this includes the other Executives of eBay and also the people from eBay corporate located out of San Jose California. I arrange transportation, hotel accommodations, scheduling meetings in advance, 24 hour advance check in at the airport (even on weekends), paying for baggage in advance and creating a document and travel folder for him so that all he needed to do was look at his folder that included boarding passes, documents, files for each meeting and notes to remind him of details he may have forgotten along with his daily schedule that contained all he needed for each day. I arrange the travel for anyone coming to the Salt Lake office to visit as well. At least 60% of his travel was international so all documents needed to obtain entry into each country was arranged for as well as passport information and cell phone coverage (just to mention a few of the details that I prepared in advance for him)
• Created and maintained daily calendar/schedule. This is a very intense part of this job as if even one meeting needed to change times/dates, it throws his entire week off as he is booked solid. This is where my prioritization skills are absolutely necessary as I am responsible for communication of any changes in his schedule for the day and week. I print his schedule 1 day in advance (every day) so he can review if he wants any changes made as well as printing the weekly schedule on Friday’s for the following week. Responsible for making sure he has all folders and documentation 1 day in advance to allow for preparation for the following day.
• Keep track of his goals and help him meet those goals within the time frame he has set them.
• In charge of communicating anything to VP’s direct reports and responsible for follow up and delegation of projects of any kind. Had all direct reports send me weekly updates on the projects they were working on and what the status of completion of these projects was so that VP could easily see where we are at with each project at all times.
• Acted as corporate communication liaison between VP and other Executives, Employees, Outside Vendors and all potential Business Partners (liaison for him personally as well as it relates to his partner receiving all travel itineraries, schedules, travel arrangements and planned many personal events for them)
• Creating and tracking my VP’s expense reports as well as reconciling them and tracking when each expense is paid.
• Deal with highly confidential information on a daily basis
• Created all presentations and maintained Organization charts
• Delegated directives to other Executives & Employees from VP
• Coordinated all off site meetings, seminars, and recognition events
• Responsible for viewing VP’s email so that I could respond for him when necessary and so he did not get behind on little items I could take off his plate. This is also important as when an urgent email came through – I could handle the situation immediately.
• Arranged all interviews for VP and also interviewed candidates myself as I have a great sense of his goals and am very adept at finding a good match to meet the goals we need people to help us reach those for the different areas of the business.
• Maintaining and tracking the budget for our department as far as projecting the numbers for the future projects, travel, salaries, etc. and then tracking to make sure we are not over in any area.
• I also perform the basic administrative tasks (i.e. filing, organizing, etc) and we can discuss those in person or via telephone.
• Personal EA tasks such as arranging moves
• There are many other tasks and duties that I perform on a daily basis and will expand on those but wanted to mention some of the key aspects of this position.
Clear One Communications, Salt Lake City Jan 2002-June 2004
Executive Assistant to CEO/President
• Carried out all logistical tasks for CEO and President
• Arranged travel for Pres. CEO and Board Members
• Coordinated all board meetings
• Acted as corporate communication liaison between CEO and other Executives, Employees
• Dealt with highly confidential information (Please ask about SEC investigation that was announced on my third day of employment)
• Created all presentations for CEO and President
• Delegated directives to other Executives & Employees from CEO
• Coordinated all off site meetings, seminars, and recognition events
• Maintained daily schedule for CEO and other Executives
• Prescreened all calls & meeting requests
Daymon Associates, Salt Lake City, Utah Mar 1999-Jan 2002
Executive Assistant to President
• Responsible for all general office management duties
• Arranged travel for VP and any visiting executives
• Created all presentations
• Prepared evaluators and tracked all evaluations
• Acted as interoffice link between CEO and HQ
●Created all presentations for Mark to take to win big accounts like Winn Dixie, Albertsons, Rite Aid, etc
●Ran the entire office including managing 10 other employees after I hired them and trained them
Unishippers, Salt Lake City, Utah Sept 1997-Mar 1999
Executive Assistant to CEO and Chairman of the Board
• Interviewed and screened all potential employees and new hires
• Scheduled and coordinated all employee meetings
• Arranged all Board Meetings for CEO and Board of Directors
• Trained all other Executive Assistants and Administrators in company
• Held Training once a month for up training of new administrators
• Acted as point of contact between CEO and Franchise owners
●Performed many personal tasks such as grocery shopping for their household, picking up and dropping off kids at school
Ted Miller Co, Salt Lake City, Utah Jun 1984-1997
Executive Assistant to CEO and Chairman of the Board
• Interviewed and screened all potential employees and new hires
• Scheduled and coordinated all employee meetings
• Arranged all Board meetings for CEO and Board of Directors
• Trained all other Executive Assistants and Administrators in company
●Kept payroll and created an easier way for them to track employees and created employee files as well as acted as Human Resource contact for the company
EDUCATION
University of Utah- Communications
REFERENCES
Available upon request
SALARY REQUIRMENT: Prefer to discuss in person
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