Office Manager / Executive Assistant / Accounting

Carla Coble

***** ******** *****

Houston, TX ***65

(H) 281-***-**** (C) 281-***-****

zbxt49@r.postjobfree.com

PROFILE Results driven professional, who is committed to a quality job performance, with over 20 years experience in a variety of project management, accounting and administrative functions.

OBJECTIVE

Position desired: Project Research Coordinator, Administrative Assistant, Bookkeeper and/or Office Manager. A challenging role in which I can contribute significantly.

Company desired: One that wants to grow and improve, delegates authority, empowers its people, is financially sound, has a team/family environment, and has a good reputation for quality and doing the right thing.

SUMMARY OF QUALIFICATIONS

· Project/Results-Oriented: Highly focused and results-oriented in supporting complex, deadline-driven operations. Tenacious with goals and meeting expectations. Good with conducting research over the Internet.

· Supportive Team Player: Work well in team atmosphere. Demonstrated capacity to provide comprehensive support for executive-level staff, including day-to-day responsibilities as well as specialized projects. Look out for the company’s interests. High integrity. Maintain confidentiality. Readily accept challenges and additional responsibilities outside immediate area of expertise, in order to contribute to company performance objectives.

· Organization: Highly organized. Good with planning, setting priorities, execution of projects, attention to detail, follow-up, and maintaining high-quality standards. Take pride in work. Solution and multi-task oriented.

· Communication Skills: Excellent oral and written communicator. Fast and accurate typist with good proofing skills. Effective over the phone, and interacting with vendors and customers. Firm and effective negotiator with following-up on collections, enforcing service agreements, etc.

· Require Minimal Supervision: Energetic self-starter and able to work well independently with minimal supervision if any, but appreciate the opportunity to be involved in planning what I execute, receiving guidance and feedback on performance, and interacting with others.

TECHNICAL SKILLS

· Computer Proficiency: Microsoft Office, Word, Excel, Access, Outlook and PowerPoint; Quicken, and Cluen/Encore Recruiting Database Software.

· Typing: 91 wpm

· Bookkeeping: General ledger, accounts receivable, accounts payable, collections, cost control, contract payroll, payroll taxes, 1099’s, and bank reconciliation.

· 10-Key (by touch)

PROFESSIONAL EXPERIENCE

WALLACE-WATKINS INTERNATIONAL, Tomball, Texas 5/92 to 6/08

Executive search firm specializing in the residential and construction industry, servicing clients across the country. Founded in 1986. Based in Tomball, Texas. Bill Wallace, President/CEO.

Office Manager / Executive Assistant

Hired as Secretary/Receptionist in 1992, advancing to Office Manager in 1998. Provide high-level support to the recruiting staff and senior management for a leading search firm in the Residential & Construction Industry. Responsible for all office administration; maintenance & data input of large company & candidate databases; preparing & mailing marketing letters for business development; typing & proofing of resumes & letters to clients; processing & mailing of search packages to client companies; verification of candidate education & certification; administration of phones, internet & website; filing, scanning, coding & computer input of candidate resumes; inventory & purchasing of supplies & office equipment; followed up with billings and collections of fees; and bookkeeping for 3 apartment complexes owned by the President. Report to Bill Wallace (President/CEO) and periodically supervise 1 part-time office assistant during peak periods of activity. Laid-off 6/30/08 (after 16 years) in a major company downsizing due to the severe housing recession.

· Helped build the company from a small 2-man operation to one of the leading executive search firms in the country specializing in the Residential Development & Construction Industry and successfully completing hundreds of searches, placing high-level executives with builders across the USA!

· Helped build & maintain large comprehensive computer database of >15,000 company manager & candidate files, with detailed information (many search fields) and coded for quick & accurate retrieval, specific for client searches!

· Developed program to merge, print and mail company marketing letters each quarter, sending >3,500 letters/year to potential clients!

· Helped improve quality of client presentations, through careful typing, proofing and assembly of client packages with cover letters, comparison summaries, detailed resumes, employment references, etc.

· Developed program of periodic e-mail communications with candidates, updating their resumes & the company database, and notifying Associates of their availability!

· Researched company builders & developers (via business periodicals, the internet & by phone), identifying and updating their key managers for our database!

· Provided detailed bookkeeping quarterly for 3 apartment complexes owned by the CEO, interacted with property managers to resolve problems, identified theft by two of the Property Managers, and helped improve overall profits by bringing rents current, collecting late fees, and identifying potential areas for cost reduction. The properties were sold in 2005 for over 300% Return On Investment!

· Interviewed all vendors and recommended purchase of new office equipment to senior management.

MARBLE MASTERS, Chantilly, Virginia 3/89 to 12/91

Small manufacturer of marble and granite products, including flooring and countertops. Dan Sikorski, CEO.

Bookkeeper / Administrative Assistant

All secretarial duties, handled accounts receivable and payables, general ledger, and bank reconciliations.

GREENWOOD NURSERIES, Houston, Texas 1987 to 3/89

Bookkeeper / Administrative Assistant

After formation of this small landscaping and irrigation firm, handled all administrative duties, and responsible for contract payroll, taxes, general ledger, accounts receivable, accounts payable, and bank reconciliations.

GDC INTERNATIONAL PIPELINE EQUIPMENT, Houston, Texas 1986 to 1987

Contract Data Entry Clerk

Contracted by this manufacturer of oilfield pipeline equipment, to enter all company data into a new computer system.

HUGHES DRILLING EQUIPMENT (division of Hughes Tool), Houston, Texas 1985 to 1986

Telex Operator

EDUCATION

High School Diploma Magnolia High School - Magnolia, Texas

· Graduated with an overall GPA of 3.5/4.0, while working 36-40 hours/week

· Who’s Who Among American High School Students

· Received award for Outstanding Vocational Office Education Student

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