Administrative Assistant Sales

Jasmine Taylor 404-***-****

**** ********* ** *-** Union City, GA 30291 **************@*******.***

Professional Profile

• Administration

• Accounts Payable/Receivable

• Bookkeeping

• Personnel Management

• Planning

• Detail Orientated • Communication

• Customer Orientated

• Organization

• Flexibility

• Project Managing

• Office Management

Professional Experience

Executive Administrative Assistant

Comprehensive Health Services Dec. 2010 – Present

• Patient intake - checking patients in using NextGen software

• Patient chart compilation and maintenance

• Allergy shot record and medication maintenance

• Prepping and cleaning exam rooms for staff and patients

• Maintaining staff appointments, and schedules

• Managing the office - ordering all office, medical supplies and equipment

• Scheduling meetings, travel arrangements and events (ex. Flu shot clinics, health coaching)

Executive Assistant

Impact UMC May 2009 – October 2010

• Directly report and Full assistance to the Lead and Support Pastors

• Full support to Human Resource to include but not limited to: New Hire, Termination, Compensation, Benefits

• Full support to Finance Department to include but not limited to: Accounts Payable, Accounts Receivable, keeping complete and accurate records of weekly attendance and offering utilizing Excel.

• Full support to external groups and organizations of affiliation

• Created meeting and corporate presentations and correspondence

• Coordinated all travel plans for entire staff and out of office teams

• Coordinated events and meetings

• Coordinate new hire set-up, Provide collaborative interaction and communication with other departments and locations

• Audit and process expense reports for all staff personnel utilizing Excel.

• Develop, execute and maintain reports on a monthly/quarterly/annual basis utilizing Excel and other databases.

• Created and maintained confidential information, files and records.

Executive Assistant

SunGard Availability March 2007 – March 2009

• Develop, execute and maintain reports on a monthly/quarterly/annual basis utilizing Excel and other databases.

• Directly report and assist to the Vice President and Regional Sales Manager

• Created meeting, training, corporate presentations and business proposal

• Coordinated all travel plans for Vice President, Regional Managers and sales team

• Coordinated corporate and client events and meetings

• Utilized Access to view and maintain sales team numbers, to create monthly reports for status goals and training needs

• Coordinate new hire set-up, Provide collaborative interaction and communication with other departments and locations for sales team and Managers

• Project management and development of status reporting and monitoring of special initiatives with Excel

• Audit and process expense reports for staff personnel, Vice President and Regional Managers utilizing Excel and other databases; follow up to resolve exceptions

• Handled confidential files and records for teams and customers

• Create and process Sales and Contract documentation,

• Manage and maintain customer files including original processing, returning customer copies, filing and scanning

Office Services Manager

Oracle Corporation August 2005 - March 2007

• Hire, train and manage staff to include the Administrative Assistant, Facility Coordinator, Mail Coordinator and temporary staff

• Documented employee information using Access, created reports to track employee hours and vacations

• Access to input and maintain vendor records, purchase orders and budget information

• Monitor and reduce office expenses by negotiating with vendors to obtain the best service and pricing

• Provide input on budgeting while maintaining established fiscal year budget

• Handling purchasing, reporting, problem solving and facility management

• Maintaining all reports and financing needs/requirements in Excel

• Maintaining Employee and vendor files and records

Executive Assistant & Office Manager

LBV Accounting Group September 2002 – July 2005

• Direct relations with client and IRS (verbal and written communication)

• Directly report and assist the CEO

• Coordinated all travel plans, meetings and events

• Created, maintained and executing meeting presentations

• Maintaining monthly/quarterly reports within Excel

• Handled all internal and external accounts payable/receivable and payroll

• Maintaining accurate input and distribution of bank information, W-2’s, 1099’s, monthly and yearly expense/budget reports and end of year tax preparation and filing.

• Managed and Maintained the office, scheduled all meetings, prepared information for meetings

• Handling regional and store salary and hourly payroll, garnishments, W-2 replacement, manual checks, direct deposits, any and all functions with payroll issues

• Handling monthly and quarterly state and city taxes for regional offices and stores

• Maintained ledgers for bonuses and returned payroll checks utilizing Excel

• Wage and Tax Research

Education

DeVry University March 2005 – October 2007

Business Administration

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