Administrative Assistant Vice President
Resume:
Pamela J. Sempel
Tucson, AZ 85742
Phone: 520-***-****
E-mail: *******@****.**.***
Education
**** – 1976
United Wesleyan College
Bachelor of Science in Christian Education
Experience
2001 – 2011 (Worked in the Academic Affairs Office for 10 years. I had many different supervisors over those 10 years as you will see below. I survived the many changes within the administration and had the most longevity of anyone there before moving to Tucson for my husband’s job.)
Administrative Assistant to the Vice President & Dean for the College of Arts & Sciences
Indiana Wesleyan University
Academic Affairs Office
Marion IN 46953
Supervisor: Dr. Darlene Bressler 765-***-****)
2008- 2009
Administrative Assistant to the Vice President & Dean for the College of Arts & Sciences
Indiana Wesleyan University
Academic Affairs Office
Marion IN 46953
Supervisor: Dr. Dwight Jessup 765-***-****)
2006-2008
Administrative Assistant to the Associate Vice President for the College of Arts & Sciences
Indiana Wesleyan University
Academic Affairs Office
Marion IN 46953
Supervisor: Dr. Connie Lightfoot 765-***-****)
2005 – 2006
Administrative Assistant to the Academic Dean for the College of Arts & Sciences
Indiana Wesleyan University
Academic Affairs Office
Marion IN 46953
Supervisor: Dr. Burton Webb
2001 – 2005
Administrative Assistant to the Academic Dean for the College of Arts & Sciences
Indiana Wesleyan University
Academic Affairs Office
Marion IN 46953
Supervisor: Dr. Judy Huffman 765-***-****)
1999 - 2001
Graduate Ministry Secretary
Indiana Wesleyan University
Division of Religion & Philosophy
Marion, IN 46953
Supervisor: Dr. Ken Schenck 765-***-****)
1997-1999
Administrative Assistant to the Vice President
World Gospel Mission
State Road 18
Marion IN 46952
1996-1997
Textbook Coordinator
Follett Bookstore at Indiana Wesleyan University
4201 S. Washington Street
Marion, IN 46953
1994 – 1996
Clerk
Family Bookstore
Cincinnati OH 45245
1980-1984
Editorial Assistant
International Center of The Wesleyan Church
Department of Education & the Ministry
Marion, IN 46953
1977 – 1980
Secretary
Dean of Students Office
Purdue University
West Lafayette, IN 47907
Skills
Computer Skills: Proficient in Microsoft Office suite of programs
Scheduling Meetings
Document creation and management including:
• Letter writing
• Editing
• Taking of minutes
• Filing
HR Coordination including:
• Use of SonicRecruit (IWU’s application software)
• Scheduling complex interviews for faculty candidates
• Interacting with faculty candidates
• Reimbursing faculty candidates for expenses incurred while traveling to IWU for interview
Credit card reconciliation
Maintain budget for supervisor
Meeting organization
Phone skills
Ordering office supplies
Coordinating faculty retreats
Job Responsibilities in the Academic Affairs Office
Keep CAS Vice President & Dean’s schedule
Excellent writing, verbal and editing skills
Interact daily with co-workers, administrators and faculty by email, in person, or phone
Track CAS VP & Dean’s budget
Reconcile CAS VP & Dean’s credit card
Post faculty and associate dean positions on many different venues for CAS
Track applications for faculty and associate dean positions in CAS
Put together complex faculty and associate dean interview schedules which involves working closely with the Office of the President, Provost and Dean of the Chapel as well as CAS Associate Deans
Arrange travel and accommodations for prospective faculty and associate deans
Liaise with prospective faculty and associate deans both on and off campus
Arrange travel and accommodations for CAS VP & Dean
Track CAS faculty lists
• Faculty by Schools
• Faculty by Divisions
• Faculty by Rank
• Faculty by multi-year contracts
Track CAS full-time faculty distribution lists for email
Email important information to CAS faculty
Maintain CAS faculty files
Track Faculty Rank & Promotion and Multi-Year Contracts
Track Tuition Waiver Exchange Program Applications and correspond with students
Answer phone for CAS VP & Dean and others as required
Track CAS Council & Committee information
Keep distribution lists for all CAS Schools, Divisions, Councils and Committees
Take minutes for: Academic Affairs Council, Assessment Committee, Curriculum Committee and others as requested
Order office supplies
Work closely with Conference Services to arrange meeting locations and materials
Work closely with Pioneer Catering to provide meals and refreshments for CAS meetings
Provide other meals and refreshments for meeting as necessary (after hours, etc.)
Provide support for faculty meetings
Type documents as requested
Work directly with CAS Associate Deans and Division Chairs
Provide coverage for the front desk and phone when necessary
Track the Academic Affairs Office conference room usage when it pertains to meetings called by the CAS VP & Dean
Participant in weekly meeting with Academic Affairs Office staff
Participant in meetings that involve the Division Secretaries
Provide information on CAS Faculty for the student catalog
Help the Registrar’s Office with graduation line-up of CAS faculty members
Open and handle CAS VP & Dean’s mail daily
Confidentiality is key in this position
Professional References
Dr. Connie Lightfoot
8444 E 700 S
Upland IN 46989
765-***-**** (work)
Dr. Dwight Jessup
8769 E 700 S
Upland IN 46989
765-***-**** (home)
Dr. Darlene Bressler
Indiana Wesleyan University
4201 S. Washington Street
Marion IN 46953
765-***-**** (work)
Personal References
Dr. Bridget Aitchison
4332 Middleton Court
Marion IN 46953
Mrs. Alleta Tippey
1913 N “C” Street
Elwood IN 46036
765-***-**** (work)
Mrs. Sue Wampner
1525 W. Forest Lane
Marion IN 46952
765-***-**** (work)
Rev. David Ward
4324 Middleton Court
Marion IN 46953
765-***-**** (work)
Contact this candidate