Executive / Administrative Assistant

Misti Montenegro

**** **** *****, *********, ** *4513

Home: 925-***-****; Cell: 925-***-****; *******@*******.***

OBJECTIVE

Experienced, results oriented professional with executive administrative experience desires a position that will utilize extensive administrative experience to help build a strong team environment within an organization.

EXPERIENCE

Longs Drugs General Offices, Walnut Creek, CA

04/07 – 01/09

Executive Assistant – Retail Operations

Support Group Vice President, Vice President, and two Directors

Compose and prepare correspondence, memoranda, reports, etc. for executive including PowerPoint, Excel and written materials; assess sensitive, time critical information to determine an appropriate course of action; coordinate executives’ schedules and appointments, meeting arrangements (rooms, food and beverage needs); update executives’ online calendars; manage travel arrangements (domestic), including preparing detailed itineraries, preparing needed maps, and making all flight, hotel, and ground transportation reservations; screen telephone calls and visitors for executives, resolve routine and complex inquiries; assist with creation of special projects an the planning of major events; manage and process expense and time reports; order store hour signs for stores as needed and notify proper departments for new store hours.

Marketing Administrative Assistant - Toiletries and Baby Department

Composed and prepared correspondence, memoranda, reports, etc.; created communications for presentations, including PowerPoint, Excel and written materials; entered pricing changes into computer for download to stores and ordered current product packaging for ad photos.

Various Contract Assignments, Bay Area, CA

01/06 – 04/07

Executive Assistant

Composed and prepared correspondence, memoranda, reports, etc.; created communications for executive presentations, including PowerPoint, Excel and written materials; coordinated executives’ schedules and appointments, meeting arrangements (rooms, food and beverage needs); updated executives’ online calendars; managed travel arrangements (domestic), including preparing detailed itineraries, preparing needed maps, and making all flight, hotel, and ground transportation reservations.

Contra Costa County, Employment and Human Services, Antioch, CA

12/04 – 12/05

Administrative Assistant

Assisted with financial analysis to determine child care benefits and amounts; managed and maintained case information in multiple systems; developed and maintained a large supply of client packets in a limited time environment; prepared monthly calendar and all reports for unit; trained three employees the duties for Administrative Assistant for child care department.

Eskanos & Adler and Skepner Development, Concord, CA

12/01 – 09/04

Executive Assistant and Assistant Property Manager (residential and commercial)

Created communications for executive presentations, including PowerPoint, Excel and written materials; composed and prepared correspondence, memoranda, reports, client analysis, monthly rental statements, monthly news letter, etc.; assessed sensitive, time critical information to determine an appropriate course of action; updated executives’ online calendars; managed travel arrangements (domestic and international), including preparing detailed itineraries, preparing needed maps, and making all flight, hotel, and ground transportation reservations; screen telephone calls and visitors for executives and resolve routine and complex inquiries from other lawyers and clients; assist with creation of special projects to include confidential research and reporting to Human Resources; manage and process expense and time reports; accounts payable and accounts receivable and maintained 30 bank accounts. Supervised one Administrative Assistant and two legal Clerks.

SKILLS

Microsoft Word, Excel, PowerPoint, Outlook, Publisher, Access, Lotus Notes, QuickBooks, WordPerfect, Dictaphone, Internet Explorer; Meeting coordination and execution; department budget preparation assistance and variance reporting; Maintain department calendars; Excellent grammar, communication, and decision making skills; Compose correspondence; Travel planning coordination; Coordinating of file systems; Train and supervise clerical staff; Set up of procedure manual for department Executive Assistant; Handle customer complaints in a timely manner; Type 75 WPM.

EDUCATION

University of Phoenix, Concord, CA

04/04 – 04/06

Bachelor of Science, Business Management (GPA 3.94)

Heald Business College, Concord, CA

07/88 – 04/89

Secretarial Diploma

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