Manager Data Entry
Resume:
Jaime L. Maxwell
Timmonsville, SC 29161
*******.*****@*****.***
Skills
• Excellent Organizational Skills
• Strong Customer Relations Skills
• Travel Reimbursements
• Legal Research
• Knowledge of Policies and Procedures
• Procurement, Check Writing
• Paralegal Certification
• Filing
• Computer Programs:
Word, Excel, Power-point, Access, Filemaker, Worldox, Westlaw/ Westlaw Next, Lexis, Microsoft Outlook, Internet, email, Photoshop, Illustrator, In-Design, Dream Weaver, and Contribute
Experience
Administrative Secretary, Confidential III
Rutgers, The State University of New Jersey
Office of the Senior Vice President and General Counsel
Assist filing legal documents with state entities such as NJPERC, extensive experience working with local and university police departments, and local unions; exposure to filing legal documents with federal entities such as NOAA; coordinated all aspects of arbitrations, mediations, and depositions; maintained calendars and assisted three attorneys in different areas of the law such as, Employment, Compliance, Real Estate, Contracts, Intellectual Property, and OPRA; word processing, typing and filing; data entry for legal reports and databases; shipping with USPS and UPS; created and maintained physical files; created and maintained computerized databases for all files and matters and maintained said files and matters within a document management system; coordinated office preservation; assisted the department's legal assistant with retrieving confidential student and employee records for various matters, assisted the department's business manager with payment to outside legal vendors and operational vendors e.g. submitting cash transmittals, check requests, purchase orders, and blankets utilizing Rutgers Integrated Administrative System (RIAS); assisted the business manager with data entry related to legal bills; answered the telephone and represented Rutgers University and The Office of General Counsel in a professional and business-like manner.
Accomplishments:
• Researched and set up a document scanning technology (e-copy) that integrated with the office document management system. Result: virtual archiving system for files before the computer age.
• Accepted additional duties by assisting the Office Manager with submitting payment operational costs.
• Assisted in transcribing police audio files for a priority matter. Result: No exorbitant “rush fee” paid to a transcribing service.
2006 to Present
Principal Secretary
Rutgers, The State University of New Jersey
The Department of English
Word processing, typing, and filing; data entry; managed department listserves and department directories; supply ordering for main office and remote offices utilizing RIAS; received, logged, and expedited incoming and outgoing mail; maintained online accounts with USPS, UPS, FEDEX, and DHL; maintained computerized inventory of all supplies and files; assisted with the planning and organizing of department functions; graphically designed advertisements for these functions; assisted the business manager with paying outside vendors utilizing RIAS e.g. submitting check requests, purchase orders, and blankets; logged and distributed payroll to college avenue office (500+ faculty, staff, and students); answered the telephone and represented Rutgers University and Department of English in a Professional and business-like manner.
Accomplishments:
• Researched and set up a package delivery program. Result: No lost package
• Researched and developed relationships with new supply vendors at a reduced cost to the department..
• Assisted the department with designing poster and announcement for various talks and events.
Education
Rutgers University – Continuing Education – Paralegal Certification Program
Paralegal Certification 2010 - 2011
Middlesex County College – Paralegal Studies Program A.A.S.
2008 - 2010
References Robert Roesener, Associate General Counsel 848-***-****
Elizabeth Minott, Associate General Counsel 848-***-****
Sarah Luke, Assistant General Counsel 848-***-****
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