Project Management

Jacqueline Bruggeman

Mobile: 713-***-****

**********@*******.***

OBJECTIVE

Seeking a diverse company, that can utilize my project coordinator, document control and Quality Management Systems administrator skills. I am an enthusiastic individual with 20 years of supporting and managing the day to day operations for executives, multiple managers, major projects and departments from 20-55 people.

TECHNICAL SKILLS

Advanced Skilled - Microsoft Excel, Word, PowerPoint, Access, Project

Microsoft other programs, Visio, Expression, OneNote, Outlook, Publisher, SharePoint, Web Access

Document Control Programs: Documentum, DocLoader, ProjectWise, (Through BP, Foster Wheeler) 2D Cad Drawings

Lotus, Adobe, Adobe Pro, Adobe Creative Suite, Photoshop, SAP- CMP and PD2 modules

Accounting: Peachtree, MS Money, PeopleSoft, QuickBooks, EZ Invoices, Navision, and many others

Certified: OSHA Construction Certification

EXPERIENCE:

Swift (Whiting Refinery), Chicago IL (temp based)

Information Management Coordinator (temp) 10/2011 – 11/11

BP Oil and Gas

Support by aiding the pillar lead with all PIM Lead activities. Overseas and assists with the handling and storage of all engineering, procurement, supplier and project documentation. Responsible to create a weekly project report, managing the storage, distribution and filling all project documents in both paper and electronic format. Updating of document revisions and input of required information into EDMS system. Responsible for information audit and refinery compliance and aiding in scanning/printing/plotting where applicable. Ensure that the required attributes, numbering, and file naming convention are used. Responsible for Documentum issues and compliance including the uploading and transfer of documents and associated metadata between the project and Site document management systems.

American Global Maritime 6/2010-9/2011

Engineer Sr. Coordinator/QMS Administrator and Document Controller

Houston, Texas

Engineering Marine Warranty Coordinator

Support the engineering department marine engineers design MWS, DP and the IMCA-CMID reporting formatting and review, repair the systems of ships/vessels (Bury Barge, Hay Pulley, FPSO, Riser Pipe, Offshore Drilling units, etc...) (The basic function to coordinate and supervisees various activities related to vessel acceptance, arrival, departures. Liaises with production planning oil movements, third party inspection, vessel agents and other personnel and insurance company broker. Additional areas of support: Working with Marine Coordinator in scheduling and communicate with surveyors with needed travel documents, travel arrangements, format Marine/DP sub-contract reports and prepare transmittal document. Maintain and format warranty services proposal to major potential clients on a weekly basis. Work with accounting in invoicing and collections

QMS Administrator

Offshore Upstream Consultant Company where my skills in process quality branch in terms of development and quality control plans; handled a team of twenty employees in quality assurance department and supervised their work; handled the tasks of implementing, developing and maintaining quality system policies. Achieved the set target laid by the organization and worked successfully in various projects. Developed and provided data and quality review to senior management team which reside in corporate office in London and Norway. Maintained and handle the change process and upkeep of the Quality Management System (including the work procedures) and HSE Manual statistics for all staff and contractors.

Document Controller

Responsible for the overall control of all company long contracts, proposal documents, proper document keeping and communicating with other departments regarding documents and files. Submit documents before the given deadline in order to avoid jeopardizing other departments because of a late submission of a document or file. Access web-base document control system was used by this office; however, certain clients provide access to their database such as 3M MicroTouch Software. Support the submittal and retrieval of client feedback as support project management with closing checklist of all projects.

Accomplishments:

• Within the one year of employment; 2 promotions and additional responsibilities such as collections personally collected over 500k within a month.

• Revamp of the Quality Management System for ISO certification approval

• Support with the Marketing, contacting Marine Assurance brokers, mainintain company vendor listing with major clients and communication with procurement officers, daily.

SIEMENS – WIND ENERGY (Direct) 7/2009 – 01/2010

Fleet Coordinator/Document Management Control

Houston, Texas

Support the Wind Division west-coast field site offices by managing commercial vans, trucks and trailers. My daily duties include a range of functions, such as vehicle financing, vehicle maintenance, vehicle telematics (tracking and diagnostics), driver management, fuel management and health & safety management. Support all drivers with daily issues, such as lost insurances, license renewals, accident reports, delivering or removing vehicles from one site to the next. Verified invoices for repairs and damages as well as prepare for management approval. Communicate with vendors regarding payments and communicate with accounting to assure payments are implemented. Prepares cost analysis and periodic management and operational reports. Process documents new and existing systems, coordinates system development activities and data processing services with the Fleet Management department. Train fleet operators in work procedures, standards and safety practices, and reviews work in progress or upon completion for compliance and standards.

Accomplishments:

• Created a database to manage all 200 vehicles and record any accidents or complaints, maintenance on the vehicles and new orders for upcoming sites.

• Improved the efficiency, productivity and reducing their overall transportation cost, providing 100% compliance.

CDI/ SIEMENS CORPORATION - POWER GENERATION 11/2005 – 4/2009

Project and Department Administrator/SAP Document Control

Orlando, Florida

Support multiple generator engineering design departments to utilize the project management tool, Project Web Access (PWA) and Enterprise Portfolio Knowledge (EPK). Support managers and their project leads in managing resources, timesheets, budgets, deliverables and collaboration. Provide day to day administrative support to 5 departments of 50 -55 engineering resources. Provide travel support through the Siemens Share Services, booking travel, foreign and domestic. In addition, support with preparing expense reports, working with preparing construction plans, preparing technical documents, and financial reporting. Calendar management, meeting organization, basic office management and establishing and maintaining departmental files, frequent communication to insure all affected parties are aware as changes occur.

SAP Document Control:

Under module mySAP Product Life Cycle Management; Ensure Design PE is driving the procurement activities for all the projects in his/her campaign(s) to achieve placement of PRs and POs in SAP to schedule. Liaise with Design PE and Procurement to ensure that all relevant Vendor documentations (drawings, certificates, operating and maintenance manual, etc) are delivered prior to execution. Scan documents and put them in the portal, work with hard copy paper ECN process Route BOMs for engineer review and approvals using the routing system through SAP. Receive a marked up red-line and independently incorporate the changes as a new revision to the drawing (upon approval by head engineer).

Accomplishments:

• Support 5 managers and team leads the project management software; train department resources; and provide continuous software support for 2 departments. Worked with managers and their project leads to create and maintain project plans.

• Monitor project schedules, budget, and deliverables for over 45 projects at various levels of complexity.

• Proactively create numerous reports for monitoring purposes.

• Self taught 3 programs (VGP Program, IDEA, and EZ accounting) and utilized the tools to better support the department.

Hilton Grand Vacation/ Hilton Corporation 2003 – 2005

Executive Assistance – promote to Project Coordinator I

Orlando, Fl. / Beverly Hills, Ca

For this hospitality company, began as a Senior Executive Assistance supporting the CFO and CEO. Organize travel, maintain filing, manage office, and communicate with customers, contractors and all 12 departments. Obtained and coordinated project requirements and scope of work with requested departments, prepared project plans and cost estimates based on engineering and /or architectural specifications, issued work orders, scheduled work and inspected progress. Communicated on –going work schedules and project progress to the CFO and CEO. Evaluated change orders and estimated cost of work in progress. Reviewed provided checklists and documents regarding building codes and building guidelines. Performed other related project support duties. Total open projects 36+.

Accomplishments:

• Promoted from a Senior Executive Assistance to project coordinator and technical administrative.

• Created project monitoring program in MS Access to better monitor each projects saving $423 K.

Lockheed Martin Mission (contract through Superior Staffing) 2002 – 2003

Software NetSeg Support for Delta Launch/ Department Administrative support

Cape Canaveral AFB, Fl.

Organized project documents, data, and records for 9 departments. Monitored performance against project baseline, maintained project documentation, provided support to quality audits, made information available to project stakeholders, established a distribution structure for project information, supported project team in the development of the project plan. Provided basic office support from booking travel to maintaining general office day to day support.

Contract and other employment:

Casa Hair and Spa full body spa - 1999 – 2001 – Owner

Legal Secretary and various short administrative support position – Adecco contract position 1996

Staffing Recruiter – Interim Personnel, Cocoa Beach 1993-1995 left to open private business

EDUCATION

SEMINOLE COMMUNITY COLLEGE. (07/2008 – 3/2010)

A.A Business Administration (Project Management)

2.5 GPA at a 90% completion.

LONE STAR COMMUNITY COLLEGE (05/2010 – 6/2011)

(duel) University of Houston BA program (CONTINUE) A.A Administration (International Business)

2.5GPA at a 95% completion

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