Manager Assistant
Resume:
NIKKI GIBSON
Encinitas, CA 92024
************@*****.***
SUMMARY OF EXPERIENCE: Thirteen years of combined experience in Office Management, Human Resource and Executive Administration arenas. Ensured compliance of all company policies regarding Employee Benefits Administration, EEOC Regulations, Staffing, Legal Contracts and maintaining efficient office operations regarding Executive Calendars, Travel Arrangements (Domestic and International) and Expense Reporting.
Advance knowledge of MS Office (MSWord, Excel, Powerpoint, Outlook, Access, Publisher) as well as Umbaro Web Design Filemaker Pro Database, Desktop Publishing utilizing both Adobe Indesign and Adobe Photoshop.
EMPLOYMENT:
7/2008 – Present VentiRx Pharmaceuticals, Inc.
Del Mar, CA
Office Manager/Sr. Executive Administrator
• Assisted in the preparation of corporate meetings including; agendas, presentations, meals, etc.
• Coordinated domestic and international travel arrangements for executive staff
• Prepared and tracked packages via FedEx, UPS and other shipping entities; maintained a log and managed account
• Maintained and updated all legal files, including Board minutes and contracts including; Confidentiality Disclosures, Master Service Agreements, Master Transfer Agreements, Consulting Agreements, etc.
• Created an Access database and managed the legal contract tracking system of over 350+ contracts
• Generated Quarterly Legal Expiration Reports and followed through with expiration or new execution of legal contracts
• Served as point of contact for Board of Directors, supporting Board activities as requested
• Organized and managed Board of Directors calendar for monthly calls and meetings
• Managed expense reimbursements for Board of Directors
• Managed SharePoint sites for Corporate Resources, Legal Contracts, HR and Corporate Slide Presentations
• Created and formatted slide presentations to provide the most current information for executive meetings
• Anticipated executive needs and provided high-level administrative support to the EVP, Chief Business Officer
• Handled highly confidential patent and medical information
• Assisted Chief Medical Office by creating iSBTc poster (International Society for Biological Therapy of Cancer)
• Performed duties as the equipment vendor liaison
• Coordinated with the Property Manager to assist in maintaining their annual goals, (i.e. repair air conditioning, carpets cleaned, minor repairs)
• Ensured all company files are compliant with company policies and regularly updated
HR Responsibilities:
• Assisted management in ensuring staffing requirements were properly maintained
• Prepared offer letters of employment in a timely manner
• Ensured New Hire Materials, Company Handbook and employment forms are current
• Conducted New Hire Orientations, specifically in the benefits arena (I-9, Insurance, 401k, etc.) and ensured accuracy of requisite employment documents
• Lead Open Enrollment Process for Medical and Dental Insurance and was liaison to employees regarding insurance needs
• Conducted audits of Personnel Records to ensure compliance with state and federal regulations
• Coordinated and assisted management with Annual Performance Review Process
8/2006 – 7/2008 Santa Fe Christian Schools
Solana Beach, CA
Office Manager/Assistant to the Headmaster
• Responsible for the efficient and effective performance for full-range, complex tasks, including public relations, office management as well as processing numerous confidential projects simultaneously with Headmaster and Board of Directors
• Liaison for the Board of Directors and the Headmaster to outside consultants
• Coordinated Strategic Planning Process and served as the staff liaison to over 800 SFCS members
• Served on the Board Governance Accreditation Self-Study Focus Group
• Established and managed a well-balanced school-wide master calendar of over 900 activities per year resulting in increased productivity
• Provided facility usage activity and forecast reports for event programs to the Operations Team
• Provided leadership and administered marketing strategies to communicate important school-wide information to over 1000 families, faculty and staff
• Provided leadership for school-wide office supply ordering program to maximize savings
• Implemented high quality internal and external communication and marketing strategies
• Served as SFCS liaison in relation to the community and volunteer
7/1998 – 8/2006 North Coast Calvary Chapel
Carlsbad, CA
Administrator
• Contributed to department success by advancing, recruiting and facilitating involvement in missions activity, talent and budget
• Created content that promotes, educates and inspires, using a wide variety of communication publications including; brochures, fact sheets, newsletters, the internet and email
• Event coordinator for local and international missions fairs, missionary presentations and education classes
• Managed the proper disbursement of funds, (1M) to supported 80+ mission partners
• Directed and filtered new support requests by prospective missionary alliances
• Entrusted with handling confidential information including, budget reports, ministry documents, files and manuals
• Streamlined work environment by instituting, reviewing and updating office procedures; deploying appropriate technological solutions; improving work-flow and communications
• Planned and executed all administrative and marketing aspects of concerts, seminars and retreats and produced post event analysis and recommendation
• Forecasted and integrated new ministry trends to enhance worship service through the arts
• Provided administrative support to Associate Pastor of Men’s and Music Ministry in a professional team-oriented environment
• Supervised new assistant staff members and volunteers on policy and procedures
• Designed weekly PowerPoint presentations for weekend services
EDUCATION:
Bachelor’s Degree
California State University, Long Beach, CA
Health and Human Services
Honor Roll - President’s Honor List 1990
VOLUNTEER ACTIVITIES:
Santa Fe Christian Schools Volunteer Work (2001-2009)
-Middle School Parent Advisory Committee
-PTA Parliamentarian
-New Families Coordinator
-Field Trip Coordinator
-Assistant Art Docent
-Staff Appreciation Coordinator
North Coast Calvary Chapel Volunteer Work (1996-2006)
-High School Leader on church sponsored international field trips
-Small Group Facilitator
-Fundraising Coordinator for Sports Outreach Kenya
-Retreat Co-Leader
-Young Life Youth Leader Yosemite Half Dome Trip 2005
-VBS Music Director
-Baja Christian Ministry House Building Team 2006
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