Personal/Executive Assistant
Resume:
Brenda Alves (*********@*****.***)
Tracy, CA 95377
Administrative Professional with over 20 years of broad and varied experience in management and administration. Extremely organized, analytical, self-motivated, customer –oriented, professional with excellent communication skills. Ability to work with colleagues at all levels of the organization.
EXPERIENCE
HSS 2008 - present
Administrative Assistant
•Interact with personal records, handling new hirer paperwork,.
•Maintain complex calendar, screen all calls, process mail, and type correspondence and memos.
•Make files, filing, process timesheets for payroll, special assignments, handle office equipment and office supplies, and take meeting notes.
SRVUSD 2007- 2008 (Part-Time)
Department Secretary
•Maintain complex calendar, screen all calls, process mail, and type correspondence and memos.
•Set up meetings, interact with clients.
•Make files and maintain cases, filing. Process and track expense reports and other expenses.
•Special assignments, handle office supplies, attend and take meeting notes.
Nikon Precision 2004 –2007
Administrator Project Coordinator
•Experience working with mid to Executive level.
•Knowledge of office procedures, techniques and methods.
•Posted all documentation to website. Watermarked all documentation and added security page.
•Sent security documentation to vendors and sales employees.
•Handled all office supplies and machines.
•Maintain calendars, appointment schedule in outlook, coordinate conference meetings on and off site arrangements, food ordering and room preparations, travel and hotel arrangements for VP, Directors.
•Handled requests for all engineers for documentations and special needs.
•Maintained all machine files. Maintained confidential agreements with customers (License or CDA’s).
•Took minutes in Staff Meetings. Scanned documentation and sent out electronically to customers.
•Ability to work independently with minimal supervision and able to multi-task. Handle confidential information with highest level of discretion.
Covanta Stanislaus 2002 – 2003
Administrative Assistant
•Matched invoices to Purchase orders and packing slips; coded and entered in system for payment.
•Interfaced with purchasing dept. on any shipping and receiving problems.
•Processed daily and monthly reports.
•Set up appointments and tour.
•Handled switchboard, conference calls, typing correspondence and fax letters.
•Processed Weekly Payroll, HR/benefits.
Costa Enterprise 2000 – 2002
Executive/Personal Assistant to President and Vice President
•Coordinate and attended all meetings with President and/or Vice President.
•Documented and distributed meeting minutes.
•Strong problem solving skills.
•Managed complex calendars (business and personal).
•Handled all phases of personal tasks, 24/7, all appointments, as well as handling of children’s schedules (School, games, doctor appointments, transportation and etc.)
•Made all travel arrangements, keeping log of several time-share accounts.
•Prepared Itineraries, correspondence and prepared and tracked expense reimbursements.
•Handled and screened all incoming calls to President & Vice President.
•Arranged and handled all company functions.
•Ability to handle confidential information with highest discretion managed check book and made payments for accounts of Pres. and V.P.
•Organized files and carried out special assignment.
Contract Mfg. &Design 1995 – 2000
Human Resource Manager
•Organized the Human Resource Department and handled all functions of the department. Maintained employee files, tracked vacations, leave of absence, post job announcements.
•Maintained Calendar for President.
•Reviewed all resumes and passed on to appropriate department for consideration.
•Processed paperwork and conducted Orientation for New Employees.
•Assigned lockers and kept log of combinations. Held safety classes.
•Handled Employee relations. Processed/track expense reports.
•Made reservations for trips on exhibit shows and participated in all exhibits. Arranged all company events and functions.
•Made Bank deposits, assisted in payroll, signed payroll checks, and maintained security system and codes.
•Handled all grievances in court on unemployment disputed claims.
•Purchased office, janitorial supplies, tools and chemicals.
Contemporary Forums 1994 – 1995
Registration/Customer Service
•Processed customer’s registrations by mail and over phone for upcoming seminars.
•Balanced checks and credit cards to reports.
•Followed up on rejected credit cards with bank.
•Opened and distribute mail.
•Researched and handled problems on registrations.
•Helped with all phases at seminars as needed.
•Handled customer inquires and complaints.
California Indemnity Ins. Co. 1992 – 1994
Accounting Department
•Processed heavy volume of vendor invoices, code and match to purchase orders for payment.
•Issued checks; hand carried checks for signatures.
•Processed expense reports.
•Interfaced with purchasing department.
•Trained and supervised personnel.
Perkin-Elmer EDT 1980 – 1991
Jr. Administrator
•Sent documents to service people in the field on machinery.
•Updated master files on changes of operations.
•Maintained manuals and documents for in-house stock and packed documents.
•Prepared Status reports.
Accountant/Accounts Payable
•Processed heavy volume vendor invoices matched to purchase orders & packing slips, coded, and batched invoices for payment
•Processed checks.
•Strong data entry, keypunched time cards for payroll.
•Trained and supervised personnel, wrote performance reviews, provided cross training.
•Handed expense reports, bank deposits and reconciliation.
•Interact with vendors regarding their accounts.
•Produced monthly reports. Interface with Purchasing and Receiving Department. (10-Key by touch) Problems solving. Heavy phones.
•Administered petty cash fund of $1000.00.
M/S Office, Platinum, Reliance, Macola, Excel, Peachtree, Outlook, PowerPoint, FocalPoint, SharePoint, Adobe
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