Administrative Executive Assistant

BETH PACHECO

**** ******* **** *****, #***, Boca Raton, FL 33433 561-***-**** – Home

561-***-**** – Cell ************@*******.***

SUMMARY

Resourceful Administrative Professional with extensive experience providing executive and departmental support. Able to balance the needs of management, maintain confidentiality and schedule with ease, utilize strong organizational planning and communication skills. Skilled in coordinating meetings and domestic/international travel arrangements. Proficient in MS Outlook, Word and the Internet. Familiar with Excel.

PROFESSIONAL EXPERIENCE

JARDEN CONSUMER SOLUTIONS, Boca Raton, FL 2002-2010 Administrative Assistant, Global Appliances Department

Supported Sr. Vice President/General Manager, Vice President, Marketing, and Vice President, Finance and Operations, along with department staff

• Developed and implemented orientation for new departmental employees, enabling them to more rapidly become productive within the department.

• Teamed with IT and Facilities to successfully relocate department of over 100 people from occupying half the floor to the entire floor.

• Managed constant scheduling changes for individuals and meetings via MS Outlook within/outside the company, maintaining a smooth work environment.

• For international travel, obtained appropriate country visa in addition to ensuring accuracy of passport information and associated required paperwork.

• Worked with travel agents to schedule domestic and international travel arrangements as early as possible to be able to obtain the best airfare and hotel rates.

• Filled out executive expense reports, ensuring accuracy of data to receive reimbursement as soon as possible.

• Ordered office supplies and maintained office machines, which contributed to the efficiency and productivity of the department.

METROMEDIA FIBER NETWORK, White Plains, NY 1999-2001

A fast-growing fiber optic company

Assistant to the President/Chief Operating Officer

Provided Administrative/Secretarial support to the President/Chief Operating Officer in a very hectic environment. Served as back-up Assistant to Chief Executive Officer.

• Scheduled and coordinated industry conferences, presentations and media analyst interviews for the President/Chief Operating Officer..

• Managed busy calendar scheduling on MS Outlook, facilitating a smooth work flow.

Beth Pacheco Page 2

• Efficiently managed constant incoming telephone calls, ensuring calls were handled, messages given and callbacks made.

• Worked with travel agents to schedule domestic and international travel arrangements.

• Filled out expense reports, ensuring accuracy of data in order to obtain reimbursement as soon as possible.

• Served as investor’s point person, acting as a middleman to relieve my boss of these calls.

THE WICKS GROUP OF COMPANIES, INC., New York, NY 1991-1999

Executive Assistant/Office Manager

Office Manager/Administrative/Secretarial support for 3 principals

• Handled full administrative/secretarial duties for 3 principals

• Oversaw overall daily office management for Wicks and 2 sub-tenants

• Researched, purchased, and maintained all office equipment.

• Maintained contracts and purchased office supplies

• Coordinated and tracked multiple state filings

• Administered multiple bank accounts for company media properties

• Handled incoming telephone calls

• Scheduled travel arrangements for principals’ travel

• Implemented scheduling for Conference Room for Wicks and 2 sub-tenants

• Acted as liaison with landlord for office suite

• Interviewed and hired part-time help

EDUCATION:

Katharine Gibbs School, New York, NY - Business/Secretarial

Westchester Community College, Valhalla, NY – “Effective Interviewing”

American Management Association, New York, NY – “Self-study Interviewing Course”

COMMUNITY SERVICE

Reading to the Blind

Food Pantry

Miracle League

Bring Our Sons and Daughters to Work

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