Administrative assistant
Resume:
Ann Marie Daniels
Bridgeport, CT 06606
Tel: 203-***-****
Cell: 203-***-****
Email: **************@*****.***
An Administrative Assistant with extensive experience in training other staff members and composing training manuals. Diverse experience in office management, marketing, real estate, insurance, finance, purchasing, trading desk and fund raising. Strengths include strong organizational and communication skills.
- Adept travel arrangements - Office management
- Quick learner - Staff trainer/mentor
- High level research ability - Strong discretionary skills
- Accurate data flow reports - Expense reports generation
Experience:
Genworth Financial Stamford, CT 2005 - 2008
Administrative Assistant to Real Estate Department
Reported to three Vice Presidents and 15 associates
- First administrative assistant to be hired to set up fully functional office. Learned, taught and developed proficiency on 10 data bases resulting in departmental consistency.
- Supported the real estate production team preparing various reports to provide the Production Manager with volume targets by individual, region and portfolio stratification necessary to effectively run the business.
- Ability to handle multiple assignments and projects would be necessary to assemble documentation to complete a real estate project.
- Efficiently maintained Risk Dashboard reporting by understanding all data flows, coordinating with various Real Estate employees and meeting monthly timeline reporting. Monitored pipeline reports of loans that were slated for sale to eliminate debt and resulting in increased revenue.
- Assigned to a portfolio of loans for Genworth that would require monthly management of information for our capital markets team to evaluate funds that Genworth has acquired.
- Worked with our loan servicing department to acquire information for our real estate department to acquire information for the sale of loans
- Scheduled appointments, maintained calendars for four departments. Allocated deals between general accounts and outside clients. Reorganization of our hard drive system that facilitated pertinent information that was necessary for our originators to be able to underwrite real estate loans.
Wood Logan Stamford, CT 1994 – 2005
Administrative Assistant to Marketing Department (Insurance)
Reported to Three Supervisors and 12 internal wholesalers
- Prepared marketing plans for marketing specialists for distribution to clients. Worked with brokers and updated files to assure all stake holders had access to most current materials.
- Made travel arrangements for the marketing specialists and generated monthly travel and expense reports to allow for on time payment.
- Completed large amounts of mail merges for updated literature for our brokers. Trained to handle our new database Seibel which lists all the pertinent information for the brokers.
- Facilitated training of new secretaries joining the organization.
- Handled ordering of office supplies for the company on a monthly basis
Ann Marie Daniels
Gerald Metals Stamford, CT 1993 - 1994
Administrative Assistant – Trading Desk – Precious Metals
Reported to Vice President and Seven Traders
- Assigned to execute master leases and trading agreements for our customers overseas.
- Responded to our international customers by fax and telex.
- Worked closely with traders on the trading floor executing various procedures that were needed to have the trades they completed.
- Created lease charts in Excel for all the precious metal sales and purchases that our traders made for the week.
Brakeley, John Price Jones Stamford, CT 1991 - 1993
Administrative Assistant to Fund Raising Department
Reported to Vice President and 6 Fund Raisers
- Responsible for typing internal and external correspondence, proposals and reports. Executed large mail merges for our vendors.
- Schedules appointments and made travel arrangements for the staff.
- Extensive use of Dictaphone when our staff we in the field to accomplish the fund raising that was needed to the client that we were assigned to.
- Ordered supplies and also processed time sheets, faxing, scanning materials for shipment.
L. J. Hooker International Stamford, CT 1987 - 1991 Administrative Assistant to Corporate Real Estate Department
Reported to Vice President of Real Estate Department
- Responsible for typing lease proposals that were to be sent to our vendor to execute availability of our buildings.
- Processed insurance claims and handled confidential material for the Vice President of Real Estate.
- Made travel arrangements for the internal staff. Purchased supplies for office equipment. Handled the postal service for shipment and pick up confidential materials
Barnes Engineering Stamford, CT 1983 - 1987
Purchasing Coordinator
Reported to Supervisor of Purchasing
- Negotiated and renewed services and industrial contracts for office and factory supplies
- Purchased business equipment and office supplies. Handled ordering new lab coats for our workers for our clean room so that the NASA work would be completed.
- Processed all ups and other shipping deliveries that came in when the shipping and receiving department were on breaks for the lunch. Operated telex, switchboard and performed other general office duties.
- Ordered all office supplies for the company. Handled vendor supplies that were need to keep our department running, and distribution of materials to our vendors:
Office Equipment: MS Office, Act, Dictaphone, Switchboard, Faxing, Scanners, Seibel softaware.
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