Accounts Payable Administrative Assistant
Resume:
Heather Miller Pasaphunthu
Covina, CA 91723
Email: ***********@*****.***
Summary
Self-motivated, experienced professional seeks to add experience and skill to an
organization that appreciates quality performance in the areas of general administrative/ clerical or accounts payable tasks.
Experience
Keystone Automotive Industries, Inc. Pomona, California (June 2001 to October 2010)
Accounts Payable/ Administrative File Clerk
Accounts Payable skills include:
• Posted invoices , 200-400 daily
• Matched checks 100-200 weekly
• Batching and coding for payment processing
• Vendor maintenance, entered addresses, terms, tax info, phone and fax numbers
• Vendor input of FIN and TIN numbers
• Requested pertinent W-9 and 1099 forms via business letters sent to all vendors, reaching 45,000
• Phoning vendors regarding addresses, vendor name, payment discrepancies, reminders of statements needed on a regular basis
• Singlehandedly organized, indexed and filed invoices numerically, 5,000 to 10,000 per week
• Labeled file folders for individual files , up to 10,000 labels annually
• Pulled filed copies of invoices daily depending on need
• Ability to utilize company’s program called Prelude for any type of accounts payable task needed such as inquiries, discrepancies, debits, credits, checks paid, invoices paid, balance, etc.
• Special projects as required by manager , done in a timely fashion
Administrative skills include:
• Data entry
• Ten key
• Typing 45 wpm
• Copying, and minor repair of copy machine, paper jams, paper and filling paper
• Faxing both local and international
• Business letters , 100’s on an as needed basis
• Handling phones, vendor and customer related
• Addressing envelopes, by hand and by mail merge through the use of Microsoft word and Excel
• Ordered office supplies for all departments ad needed
Assisted the Administrative Assistant to the CEO:
• Set up conference room for meetings
• Made lunch reservations for CEO and General Managers and visitors
• Performed internet research for travel arrangements
• Looked up directions with use of Google, MapQuest, and Yahoo Maps
• Made file folders
• Filed both alpha and numeric, indexed personal filing system for CEO
• Labels for folders
• Business letters as requested
• Other various administrative tasks as instructed by the Executive Assistant
Also assisted in other departments as needed, i.e., payroll, human resources, accounts
receivable and accounting
• Always available to help others in any way possible; often asked for assistance no matter what the need is; willingness to assist with any task
• Team player, accepted and acknowledged with high regards in my expertise
Education
Mt San Antonio College, Walnut, California
Office Professional Certificate 2001
Computer
Skills
• Intermediate in Microsoft Word 2003
• Basic to intermediate Microsoft Excel 2003
• Intermediate Microsoft Outlook
• Basic Microsoft PowerPoint
• Basic knowledge of File Maker Pro
Language
Skills
Fluent in English, (native tongue)
Thai, ability to speak limited in conversation both Northern and Southern dialects
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