Administrative Assistant Accounts Payable

GERALDINE SWEET

**** ******** ******

PHILADELPHIA, PA 19124

*** – 743-0965

********@*****.***

EMPLOYMENT HISTORY

*/**** – 9/2011 Valley Youth House Philadelphia, PA

Administrative Assistant

• Provide excellent reception services via telephone & in person with all visitors

• Process all incoming & assigned outgoing communications, such as mail, faxes & email on a daily basis.

• Maintain office supplies, front desk area, youth area & conference room

• Assist with financially related assignment such as petty cash disbursement, reconciliation, invoicing, client co-pays, token distribution and other tasks as assigned.

• Maintain & coordinate the monthly schedule of events, staff member & calendars

• Track & report on client-related statistics as assigned by the Associate Director which includes HUD persons-served worksheet.

08/2002 – 10/2008 Overington House, Inc. Philadelphia, PA

Administrative Assistant

• Provide administrative assistance to the Executive Director & the Managing Director.

• Maintain Director’s calendar and make travel arrangements.

• Greet clients and direct them when needed; handle confidential client matters

• Answer and screen large volume of calls; direct calls to the appropriate party.

• Coordinate and schedule all meetings and conferences.

• Handle payroll processes; maintain accounts payable, accounts receivables, bank reconciliations, and petty cash transactions using QuickBooks Pros.

• Maintain office supply inventory; troubleshoot office equipment

• Assist with recruiting new staff and provide assistance for during orientation for new hires.

• Act as Program Manager and coordinate program-ms for the residents on a monthly basis.

• Type and edit correspondence, memos and letters.

• Sort and distribute incoming mail.

11/1998- 3/2002 Urban Outfitters Wholesales, Inc. Philadelphia, PA

Wholesale Staff Accountant

• Reconciled & corrected bank discrepancies.

• Actualized the cost of materials.

• Prepared journal entries.

• Analyzed, corrected & accrued all of the travel expenses for Selling, Design & Production departments.

• Prepared daily sales & cost of sales report for management staff.

• Assisted with month-end close procedures and budgeting process.

5/1995 – 11/1998 Chiquita Frupac, Inc. Philadelphia, PA

Accounts Payable Clerk

• Maintained all accounts payable functions, including daily cash statements.

• Created and maintained vendor information.

• Posted & sending out 100 to 250 checks per week.

• Sending wires & money transfer through AS400 system.

2/1990 - 4/1995 Mitchell/Titus LLP Philadelphia, PA

Accounting Clerk

• Handled a variety of general accounting functions, including bank reconciliations, accounts payable, accounts receivable and monthly financial close.

• Enter client financial billing and payment data into the AS/400 systems.

• Assisted Office Manager in the day-to-day operations to various sources.

EDUCATION

2008-2010 University of Phoenix

Major: Business Administration - Some courses

Degree: Associate Degree in Business Administration

1990-1995 Community College of Philadelphia

Major: Accounting – Some courses

1988-1989 The Career Institute; Philadelphia, PA

Word Processing & Computerized Accounting - Degree: Certificates

SKILLS

Microsoft Office - Word, Excel, PowerPoint, Outlook Lotus 1-2-3, QuickBooks Pros, and AS400

Contact this candidate