Experienced Executive Assistant

KIM RYAN

**** ******* ****

Lake Worth, Florida 33467

561-***-**** ~ ***-****@****.***

Summary

Strong executive assistant/coordinator with exceptional experience supporting executives at all levels in the organization. Fifteen plus years of executive assistant experience have equipped me with a multitude of first-rate skills. Professional, detailed oriented, resourceful, creative, organized, team player, capable of multi-tasking effectively while working well in a fast paced environment. My outgoing personality is conducive to interacting with all levels of management and outside personnel/clients. My diverse background and strong work ethic would be an asset to any company.

Skills

• Microsoft Professional Office 2003

• Microsoft Word, Excel, PowerPoint, Outlook

• Visio; Taleo; Bluebeam

• Extensive Internet use

• Typing – 65 wpm • Dictaphone

Professional Experience

BROWN AND CALDWELL – West Palm Beach, Florida

Administrative Coordinator to Vice President /Operations Manager

3/08 – 1/09

• Directly supported Vice President of Florida Operations and Vice President, Director of Florida Business Development with daily administrative functions at an extremely confidential level while working independently.

• Worked with Project Managers & assisted with proposals and bid production along with client contact.

• Created spreadsheets to monitor workload projections and weekly chargeability numbers.

• Responsible for the day-to-day management of human resources and administrative functions for our Florida offices (Jacksonville, Orlando, Miami, Tampa, and West Palm Beach).

• Worked closely with the regional Human Resources Manager and office managers in such matters as recruiting, personnel evaluations, staff development, and other human resources topics.

HEALTH CARE DISTRICT OF PALM BEACH COUNTY – West Palm Beach, Florida

Senior Administrative Assistant to Behavioral Health Administrator

1/03 – 3/08

• Directly supported department Administrator with daily functions at an executive level on a highly confidential basis.

• Heavy calendar management.

• Very diversified position which involved a high level of organization and multi tasking.

• Provided support to staff members in the department as well as 58 staff in the field. Back up for other management / supervisory personnel within the department.

• Primary liaison between other departments and agencies.

• Coordinated many off-sight and in-office meetings/events with various agency participation.

• Input payroll data and run reports for evaluations.

• Managed registration for staff attending trainings/seminars.

• Monitored departmental budgets.

Various Employment Agencies due to last employer going out of business

4/02 – 1/03

Short and long term assignments working as an Executive Assistant/Administrative Assistant supporting high level executives.

MERCHANTONLINE.COM, INC. - Boca Raton, Florida

Executive Assistant to CEO/President

2/00 – 4/02

• Additionally supported the COO, CAO and Legal Counsel.

• Very diversified position involving all aspects of high-level management responsibilities and highly confidential matters.

• Interfaced with high-level executives as well as shareholders and investors.

• Supported Legal Counsel with correspondence, legal documents, research and telephone coverage.

• Organized Board Meetings as well as company meetings.

• Extensive travel arrangements / expense statements.

• Able to multi-task effectively and prioritize.

Various Employment Agencies

1/99 – 2/00

Short and long term assignments working as an Administrative Assistant/Executive Assistant supporting high level executives.

JM FAMILY ENTERPRISES, INC. - Deerfield Beach, Florida

Administrative Assistant to VP, Corporate Taxes

10/96 – 1/99

• Directly supported the Vice President of Corporate Taxes.

• Performed advanced administrative assistant duties requiring considerable experience, skill and knowledge of organization policies and practices. Organized outside meetings / parties.

• Interfaced with all levels of management and associates within the company as well as inside and outside counsel, accountants, etc.

• Worked on Corporate legal documents and correspondence.

• Maintained daily calendar and organized weekly, monthly and quarterly meetings and conference calls with outside clients and counsel.

• Performed office manager duties to effectively maintain the smooth operation of the department.

NATIONAL TELECOM USA, INC. - Boca Raton, Florida

Administrative Assistant to the President

10/94 – 8/96

• Directly supported the President in handling all of his personal and business affairs. Also handled all human resource functions.

• Maintained all employee records.

• Made extensive travel arrangements for entire company. Organized various off-site parties and events.

RELOCATED TO FLORIDA

8/94

AUTOMATIC DATA PROCESSING - Roseland, New Jersey

Administrative Secretary – Corporate Sales Department

8/93 – 7/94

SALOMON BROTHERS - New York, New York

Administrative Assistant to Senior Operating Officer

8/90 – 7/93

RELOCATED TO FLORIDA FOR PERSONAL FAMILY MATTERS.

1/90 – 8/90

JP MORGAN BANK - New York, New York

Administrative Assistant – Mergers and Acquisitions

8/87 – 12/89

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