Administrative Assistant

KATHRYN M. HEPPNER

EXPERIENCE

CENTRO PROPERTIES GROUP, Alpharetta, GA (SE Regional Office) (3/03–8/08)

Title: Executive Assistant – SE Regional Office

 Complete administrative support to Sr. VP & VP Leasing to include typing correspondence, e-mail requests, distributing mail, preparing domestic travel, hotel accommodations, car rental, maintain appointment calendar, updated Microsoft Outlook Contact database, prepared expense reports, assisted with budget & G&A budget process, run JD Edward reports (i.e., Sales History, Lease Expiration, Vacancies, Dark, Month to Month, Move In/ Move Out, A/R, Leases, Pipeline Report, Leasing Production), prepared Quarterly Supplemental Reports for corporate

 Prepared and processed all Broker Commissions upon execution of Lease, (created Excel spreadsheet to keep track of payments on each broker), prepared monthly Leasing Commission payouts (9 Leasing Agents) and prepared monthly reports to reflect Commission, GLA, # of Deals, and Production.

 Prepare for weekly leasing meeting, to include taking notes, generated weekly reports (i.e., JDE, LAR, ADF, Move In/Move Out Notice Reports).

 Typed Lease Applications submitted by individual Leasing Agents into LAR System/ADF System, reviewed documents for accuracy and printed out summary report for Corporate Committee

 Assisted in preparation for all ICSC conferences (registrations, setting up appointment calendars, travel arrangements, hotel arrangements, and car rentals, booth and marketing materials.)

Title: Office Manager – SE Regional Office

• Responsible for processing all office invoices and kept Excel spreadsheet on each vendor

• Ordered and maintained office supplies and breakroom supplies

• Handled all office contracts for all office equipment

• Supervised front office area/receptionist and summer interns.

• Coordinated special office events during year.

Title: Human Resources Liaison – SE Regional Office

• Performed orientation for new hires – to include Centro Policies, Procedures and Benefits

• Processed new hire paperwork, medical, dental, life insurance and 401k benefits packages to NY

• Implemented and maintained bi-weekly Kronos payroll for SE Region

• Interviewed possible candidates for open positions

• Kept attendance records on all employees for SE region

• Handled highly confidential issues, (i.e., terminations, transfer of employees, satellite office issues, evaluations and merit increase paperwork).

JDN REALTY CORPORATION, Atlanta, GA (4/96–3/03)

Title: Executive Assistant to Chief Financial Officer, Chief Executive Officer and Controller

• Responsible for daily executive administrative functions for CFO & Controller and assisted department heads (Investor Relations, Tax, and Financial Accounting and Capital Markets managers).

• Prepared and typed minutes of meetings, correspondence, coordinated travel arrangements, scheduled appointments, handled time sensitive and highly confidential matters.

• Handled all incoming calls, mail and distribution for CFO & Controller.

• Organized quarterly Board Meetings (kept schedules, agenda, Board Meeting Books, coordinated hotel and flight arrangements, etc.

• Assembled and distributed quarterly financial statements (10-K and 10-Q), assisted Auditing Committee Members (E&Y).

• Coordinated copying, distribution and filing of monthly A/P closing books and Quarterly Conference Call Books.

• Responsible for notarizing all closing documents and mortgage agreements quarterly.

• Coordinated luncheons and dinners for Board Meetings and special events.

• Personal Assistant to CFO and assisted Chairman and President of JDN when visiting in Atlanta.

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JDN REALTY CORPORATION, Atlanta, GA

Promoted to Payroll Manager & Assistant to VP - Human Resources (10/01-3/2003)

• Total responsibility for preparation and maintaining semi-monthly payroll on ADP system for 110 corporate employees and all satellite offices.

• Responsible for all office management functions, which included overseeing office equipment, maintenance and supplies, negotiated copier contracts, oversaw cell phone contracts and billing, prepared commission processing for Leasing Department

• Assistant to Vice President – Human Resources – assisted in all aspects of department needs (i.e., new hire orientation, prepared and filed employee employment files, maintained benefit packages, assisted with special functions as necessary.

• Supervised front office personnel and interns

EQ SERVICES, Atlanta, GA (9/92–10/95)

Executive Assistant to Sr. Vice President Marketing; 2 VP’s and Marketing Staff

• Provided all executive administrative support to Sr. Vice President and staff (i.e., typing and composing correspondence, prepared marketing materials, prepared expense reports, coordinated travel arrangements, and kept appointment calendars, distribution of mail and filing documents.

• Also responsible for preparation of promotional and marketing materials, updating Power Point presentations each month, and establishing legal/research library.

• Assisted President when Executive Assistant was out of office

DAYS INNS (Corporate Headquarters), Atlanta, GA (10/85–4/92)

Sr. Administrative Assistant - Franchise Services Department (1990-1992)

• Reported directly to VP – Franchise Services, and supported 1 Director and 8 Franchise Services Managers.

• Responsibilities included heavy typing of correspondence, regional minutes and prepared agendas for same,

• Handled preparation of travel arrangements, kept appointment calendars, prepared expense reports and daily mail distribution in dept.

• Coordinated Regional Calendar Meetings (4 per yr.) by creating master schedule for all regional meetings, kept notes and distributed accordingly

• Instrumental in assisting and coordinating Annual ICSC Spring, Fall and Asian Conference(s) each year.

• Supervised 3 administrative assistants and responsible for 800 toll free line set up for Franchise Services Dept.

Sr. Administrative Assistant - Quality Assurance Department (1989-1990)

• Reported directly to VP-QA and supported (10 QA Reps.).

• Responsibilities included all administrative support with heavy emphasis on typing all new development reports, heavy phone contact with all franchise properties, assisted in answering inspection operation questions and filing of all inspections reports.

• Met weekly deadlines to present new developments to Committee Members.

• Prepared expense reports and kept schedule of all QA Representatives.

• Supervised 1 clerical person.

Sr. Administrative Assistant – Maint/Const & Development Dept. (1985- 1989)

• Right hand assistant to Sr. Vice President Maintenance & Construction and Sr. Vice President – Development.

• Handled a variety of executive functions, interacted with Board Members and other senior level executives every day within corporate office and outside

• Extreme high volume of typing correspondence, reports, and minutes of meetings.

• Prepared expense reports, kept calendar and outlook updated, created files, assisted in preparation of budget for all departments reporting to above executives.

• Supervised 2 Administrative Assistants

EDUCATION

• HS Graduate – Piscataway High School in NJ – Studies in Executive Secretarial and Graduate of COE Courses

• Attended several New Horizons and Fred Pryor Management Classes over past 10 years

• Notary since 1996

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EDUCATION (cont’d.)

• Certificates in Microsoft Excel, Word and in ADP Payroll

• Continuing Education at GA Perimeter and locally

CORE SKILLS

• Microsoft Office Suite (Outlook, Word, Excel, Power Point)

• Internet Savvy

• ACT Database

• ADP Program Software

• JD Edwards Program Software

• Business Intelligence Program

• Spaceman Program

• Lotus Notes / 123

• Kronos Payroll System

• ADF System (Lease Application System)

• LAR System

• Adobe Program

• Typing: 75 – 90 wpm

• Gregg Shorthand: 40 - 50 wpm

• Dictaphone Transcription

• 10-Key calculator

• Operate all office equipment

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