HR Point of Contact/Administrative Assistant

ERIC J. OLIVAS

**** *. ** ***** ***. | Tucson, AZ 85705 | 520-***-**** | ***********@***.***

____________________________________________________________

March 22, 2012

WSA Management

Tucson, AZ

To Whom It May Concern:

I am writing to apply for the Administrative Assistant opening. The position sounds like the kind of opportunity I am seeking. A dedicated administrative professional, I can bring to WSA Management many years of proven experience in all aspects of administrative support, focusing on human resources, accounting, customer service, and reception. I hold a certificate in business and office skills, and I plan to return to school to earn a Bachelor’s degree in HR.

A self-starter, throughout my career I have distinguished myself by my dependability, attention to detail, and adaptability. Furthermore, I have set myself apart by my can-do work ethic: I take responsibility for my job performance, and I proactively tackle problems to quickly resolve issues and keep operations running smoothly.

Please consider a few of my many achievements:

Hired as a general clerk / word processor, and rapidly promoted up the ladder to business/admin. manager

Managed office growth from 10 to 20 employees, including coordinating an office move and two expansions

Proactively investigated, analyzed, and recommended joining a professional employers organization (PEO)

Consolidated payroll, healthcare, and worker’s comp. under the PEO, cutting office expenses by more than half

Entrusted with managing volunteer and donor databases, including coordinating all monetary transactions

In addition to my extensive experience, I also offer vital soft skills. I always maintain a positive, upbeat attitude; and I am comfortable working with all personality types. Moreover, I am a friendly team player who genuinely enjoys helping others. Finally, I possess excellent communication and interpersonal abilities to easily interact and build strong professional relationships with customers and colleagues at all levels.

I would appreciate the opportunity to further share with you my qualifications, my successes, and my commitment to excellence. I invite you to review my attached resume. Thank you for your consideration.

Sincerely,

Eric J. Olivas

Enclosure: resume

ERIC J. OLIVAS

3326 N. El Tovar Ave. | Tucson, AZ 85705 | 520-***-**** | ***********@***.***

____________________________________________________________

Dedicated administrative professional with many years of proven experience in all aspects of administrative support, focusing on human resources, accounting, customer service, and reception. Track record of accurately anticipating needs and going above and beyond to provide exceptional administrative support. Dependable self-starter with a history of consistently completing tasks correctly and on time. Personable, positive, and loyal team player who genuinely enjoys helping others. Intelligent and proactive quick-study driven to exceed expectations.

- CORE COMPETENCIES -

Office Management | Human Resources | Customer Service | Reception | Budget Administration | Confidentiality

Payroll | Accounts Payable | Accounts Receivable | Calendar Management | Scheduling | Meeting Coordination

Project Management | Reporting | Database Management | Filing | Purchasing | MS Office Suite | QuickBooks

- PROFESSIONAL EXPERIENCE -

Employed with Toys-R-Us since 2011, as a caregiver since 2009, as a massage therapist from 2007 to 2009, as a personal fitness instructor from 2005 to 2007, as a security screener from 2002 to 2003, and as a personal trainer from 1996 to 2001. All positions have included a significant administrative component, e.g., managing finances and appointments as a caregiver, creating and maintaining wellness plans as a personal instructor, and managing inventory as a massage therapist.

Assistant Office Manager – National Compliance Consultants, Inc., Chicago, IL 2003 – 2005

Managed day-to-day office operations with a strong focus on human resources (benefits administration, offer letters, new employee processing, new hire orientations, employee file management, payroll submission, etc.). Answered, screened, and directed telephone calls. Managed/processed monthly accounts payable and accounts receivable (AP/AR). Balanced checking and escrow accounts monthly. Maintained office equipment and supplies.

Proactively investigated, analyzed, and recommended joining a professional employers organization (PEO)

Consolidated payroll, healthcare, and worker’s comp. under the PEO, cutting office expenses by more than half

Utilized PEO for 401K, dental, and vision benefits; and tracking of sick/vacation time on bi-monthly paychecks

Used QuickBooks to calculate employee bonuses, and created mass mailings using MS Office and QuickBooks

Secretary – Austin State School Volunteer Services Council, Austin, TX 2001 – 2002

Performed a wide range of administrative duties in support of a busy nonprofit group for the Austin State School. Managed all departmental human-resources functions. Supervised duty assignments of volunteers, maintained calendars, created spreadsheets, answered telephones, and facilitated smooth intradepartmental communications.

Coordinated official meetings, including compiling meeting materials and recording/disseminating minutes

Entrusted with managing volunteer and donor databases, including coordinating all monetary transactions

Business/Administrative Manager – Dames & Moore Group, Inc., Austin and Houston, TX 1988 – 1996

Directed comprehensive office operations for a geosciences group with a $3M annual budget (1995 – 1996) and for an air-resources group with a $2M annual budget (1990 – 1995). Served as the HR point of contact for the Houston Office and the entire Gulf Coast Region. Directed and assisted support-services staff. Reviewed and corrected management reports. Processed/approved AP and AR, and generated special-requirement AR invoices.

Hired as a general clerk/word processor (1988 Tucson, AZ), and rapidly promoted up the ladder to business/admin. manager

Managed office growth from 10 to 20 employees, including coordinating an office move and two expansions

Oversaw budget administration, capital expenditures, and monthly, quarterly, and annualized projections

Managed facilities/equipment for a 40-person office, and purchased equipment for office moves/expansions

- EDUCATION -

Business and Office Skills Certificate – Pima Community College Skill Center, Tucson, AZ

Planning to return to school to earn a Bachelor’s degree in human resources

Contact this candidate