Manager Sales

PATRICIA ONATIVIA REYES

P.O. Box ****** Hollywood, FL 33022

**************@*****.*** 954-***-****

OBJECTIVE

Skillful and dedicated with extensive experience in the coordination, planning, and support of daily operational and Executive Administrative functions.

Proficient in Microsoft Office Systems

Knowledge of the Internet

Type 55+ wpm with accuracy

Florida Notary Public

Experience in Remote Depositing, TOPS, Quick Books, Goldmine, Crystal reports, Act 2000, Power Point, Front Page, Outlook, Quick Books Pro, Access, and many other windows based programs

Professional Experience

CSI International – The Marbella / Plaza East Condominium 12/2009 - 8/2010

Assistant to Property Manager

Assisting the Property Manager with the management of a 144 unit & 266 unit Ocean Front Properties, as well as the Board of Directors & Residents daily, in addition to supervising Access control & Maintenance.

Corresponding with CSI home office, updating residents files

Submitting accounts payable and inputting into accounting system (TOPS & QUICKBOOKS), as well as all deposits using the online remote depositing system,.as well as collecting quarterly dues

Cutting checks onsite as per President of the Board and the Property Manager’s requests

Sending out all mailings & notices to residents as well as posting notices

Working with realtors on all new buyers & lessees, submitting background checks as well as financial checks, as well as retrieving building plans, Condo docs

Working with attorneys on all related unit owner issues, as well as Preparing Estoppel letters and other legal documents requested by Title companies

Managing all vendors, unit owners & banking files

Requesting background checks on all potential buyers & renters’, as well as setting up screenings for potential buyer & renters’ approval of the Board/Property Manager

Working with the Property Manager/Board of Directors on Concrete Restoration Project as well as the Window Installation Project

Confirming proper Liability & Workers Compensation insurance is received before contractors work on property

Notarizing legal documents as needed, including but not limited to Estoppel letters, Business Clarence letters etc.

ME Productions / MPBid – Pembroke Park, FL 04/2006 – 06/2009

Manager of MPBid / Executive Assistant

Managing the daily operations of MPBID (a third party site selection service), Coordinating accommodations to fit our planner’s needs in meeting space requirements for Tradeshows and other Corporate meetings in addition to arranging for per diem rates, while working with Government groups such as FEMA. While also working for ME Productions as the Executive Assistant to the President, Vice President, Director of Sales and Human Resource Department.

MPBID

• Managing Accounts Receivables

• Researching venues for planners to fit their RFP (Request for Proposal) needs

• Working daily on the MPBid website, checking for new RFP’s in addition to maintaining proper maintenance of the website and reporting any errors within the website

• Updating hotel & planner information on the MP Bid’s website in addition to Goldmine

• Creating & setting up new venues & planners for MPBid’s website

• Providing passwords to our venues and planners in possible Tradeshow & Corporate meeting spaces available according to there requests

• Providing detailed excel spreadsheets and word documents of information to our planners on research done

• Requesting contracts and reviewing contracts from venues

• Invoicing the venue in addition to following up for payment to be received

ME PRODUCTIONS

• Assisting the president with all miscellaneous functions of the event business as well as Public Relations

• Preparation of contractual agreements

• Using Goldmine to enter prospective clients Adding new Inventory into the access database, in addition to adding inventory into the accounting database

• Assisting the Social Dept. in creating Worksheets & Proposals as well as making sales calls and appointments

• Creating new Theme Ideas for Future Corporate & Social Events

• Preparing Brochures on new theme ideas

• Sitting in on client meetings to discuss upcoming event needs

• Working on site coordinating & setting up events as well as working with the entertainment dept.

• Booking Flights, Hotel & Car arrangements for all clients and employees for travel on out of City/State Events & tradeshows

LANDMARK HOLDINGS, INC. – Ft. Lauderdale, FL 04/02 – 8/2004

Executive Assistant to Sales Manager and President

Provided support to the president in the preparing contracts for the sale of land throughout Florida along with additional support to the Sales Managers and Agents. Duties include but not limited to

• Preparing Real Estate transactions, contracts and assignments in addition to reviewing contracts, assignments and agenda to ensure accuracy

• Review & analysis of Broward County Public Records

• Preparing spreadsheets, correspondence, scheduling meetings, preparing presentations for prospective buyers & other daily secretarial duties

• Working closely with the Sales Managers on creating promotional pieces to promote land sales including Power Point presentations

• Updating and maintaining agents license are current through the Department of Business and Professional Regulation, along with corresponding through the Board of Greater Fort Lauderdale and Miami

CLOBUS, McLEMORE & DUKE – Ft. Lauderdale, FL 03/2000 – 04/2002

Commercial Real Estate Secretary

Providing support to the owners of the company and the appraisers in the office, duties include but not limited to

• Word Processing Commercial Real Estate Appraisal reports up to 500 + pages with full accuracy and attention to detail

• Invoicing and adding in new jobs using Quick books

• In addition to scanning and PDF all reports for upload to banks FTP websites

• Corresponding with the Banks on there needs

• Uploading Commercial Real Estate Appraisal reports to FTP websites

• Creating weekly reports along with other various office duties

Contact this candidate