Experianced Administrative Assistant

Experience

Client Information Manager **/** - **/09

The Fresh Air Group Winter Garden, FL

• Responsible for creating, updating and maintaining files on the LADS on-line documentation system.

• Contacted clients to obtain work authorizations and update the status of the water damage restoration process.

• Created and maintained spreadsheets for events, tracking project timelines, owner’s logs and client contact information.

• On-Call Emergency Response Service: Cell phone rotation 24/7 for 1 week at a time for emergency water events.

• Daily responsibilities included: answering phones, processing incoming/outgoing mail, track incoming bills, compile marketing brochures, update client contact list, monitor and order all office supplies.

Project Coordinator 07/07 - 08/08

Beacon Bay Construction Corp. Winter Park, FL

• Daily communication with office President and Vice President, and project Owners.

• Responsible for Monthly Reports, maintained Project Schedule, submitted monthly Request for Payment including reimbursable expenses, maintained manager timesheets and double checked employee job clocks.

• Printed and bound proposals and monthly reports, edited documents for clarity, grammar and formatting.

• Coordinated meetings, kept master meeting calendar, make travel arrangements.

Administrative Assistant / Project Coordinator 12/06 - 07/07

JFW, Inc. – Project Management Orlando, FL

• Daily communication with office Vice President, project Owners, and vendors.

• Responsible for take-offs, helped prepare proposals, contracts and monthly reports, made travel arrangements, obtained permit status when needed, faxing, filing, shipping/receiving and other clerical skills.

Construction Administrator 01/05 - 12/06

Transeastern Homes, LLC. Orlando, FL

• Responsible for daily communication with Project Managers, Builders, Sub-Contractors, and Building Departments.

• Maintaining construction stage reports, payment schedules, submit permit applications and sub-contractor research. Pick up Certificate of Occupancy and pay all fees to Building Department.

• Receive all overhead invoices for communities, code properly, and submit for approval and payment. Obtain purchase orders and distribute start packages to Sub-Contractors.

Technical Skills

Microsoft Office XP, 2003, 2007: Word, Excel, Outlook and Publisher. Windows: Vista, XP, ME, 2000. On-Screen Takeoff, Expedition, Xactimate, Adobe Photoshop, Internet, Type 50 wpm.

Education

University of Wisconsin – Platteville 1999-2004

• B.A. – Business Administration and Marketing Platteville, WI

• Emphasis on Advertising/Promotions

License

Notary License, State of Florida 2006-2010

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